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Annex 3: Key Performance Indicators for the Executive Director

File Published 10 Mar 2016
of 3
MB decision num.
014/EEA/MB(
74)
-
GOV(ED)/2015
I
TEM 14
7
4
th
Management Board
Decision of the Management Board of the European Environment Agency
laying down the Key Performance Indicators (KPIs) for the appraisal of the
Executive Director
THE MANAGEMENT BOARD OF THE EUROPEAN ENVIRONMENT AGENCY
H
AVING REGARD
to
Regulation (EC) No 401/2009 of the European Parliament and of
the Council of 23 April 2009 on the European Environment Agency (hereinafter referred
to as “the EEA”)
and the European Environment Information and Observation Network
(codified version), and in particular Article 9 thereof,
HAVING REGARD
to the
Staff Regulations of Officials of the European Union
(hereinafter referred to as “the Staff Regulations”) and
the Conditions of Employment of
Other Servants of the European Union (hereinafter referred to as “the CEOS”) laid down
by Council Regulation (EEC, Euratom, ECSC) No. 259/68
1
, as last amended by
Regulation (EU, Euratom) No 1023/2013 of the European Parliame
nt and of the Council
of 22 October 2013, and in particular Articles 43, 44 and 110(2) of the Staff Regulations
and Articles 15(2) and 20(4) of the CEOS,
HAVING REGARD
to
t
he Common Approach on EU decentralised agencies, endorsed
by the European Parliamen
t, the Council and the Commission in July 2012,
and in
particular point 15 thereof,
HAVING REGARD
to the European Commission Roadmap on the follow
-
up to the
Common Approach,
and in particular action No 89,
WHEREAS
(1)
the Common Approach on decentralised
agencies acknowledges that while
agencies’ Directors are accountable to the European Parliament and the Council
for the use of EU contribution, the discharge procedure focuses on accountability
and regulatory compliance rather than on the performance per s
e, and calls
therefore for the introduction of tailored performance indicators for allowing
effective assessment of the results achieved in terms of objectives;
(2)
Key performance indicators (KPIs) should be explicitly stated in an Agency’s
annual work prog
ramme (AWP)/Programming document and reported in the
Agency’s Consolidated Annual Activity Report (“CAAR”) to indicate the actual
2
performance achieved. The assessment of the CAAR by the Agency’s
Management Board should refer to them,
HAS
DECIDED AS FOLLO
WS:
Sole Article
-
To adopt t
he KPIs for the assessment of the EEA Executive Director, to be applied
from 2015 onwards, as listed below:
1.
KPIs in relation to Operational Objectives:
Criteria
Performance indicators
Is the work programme fully implemented
throughout the year and such
implementation is reflected in the Annual
Report for such year?
Timely submission of the draft
AWP/Programming document
Timely achievement of objectives of the
AWP/Programming d
o
cument
2.
KPIs in relation to Management of
Financial and Human Resources:
2.1: Swift, timely and full use of the financial resources allocated by the budgetary
authorities:
Criteria
Performance indicators
Does the agency work in full budgetary
and financial discipline, in line with the
applicabl
e financial regulation?
Rate (%) of implementation of
Commitment appropriations
Rate (%) of cancellation of payment
appropriations
Rate (%) of outturn (Total payments in
year N and carry
-
forwards to year N+1,
as a % of the total EU funding and fee
income, where applicable, received in
year N
Rate (%) of payments executed within the
legal/contractual deadlines
3
2.2: Timely improvements in the adequacy and effectiveness of internal control
systems:
Criteria
Performance indicators
How is the
timely improvement in the
adequacy and effectiveness of internal
control systems demonstrated in various
audit reports? Does the agency give an
appropriate follow up to the audit reports’
recommendations?
Rate (%) of external and accepted
internal audit re
commendations
implemented within agreed deadlines
(excluding ‘desirable’)
2.3: Evidence of the level of staff wellbeing:
Criteria
Performance indicators
Is the staff supervised, guided and
motivated?
The Management Board may want to ask
the Director
to regularly organise
satisfaction surveys/engagement surveys
within the agency.
In that case, aggregated
satisfaction/engagement indicators can
be used.
NB: the Commission can assist the
agencies by providing them templates of
satisfaction surveys
Spec
ific indicators like the following can
be used:
Annual average days of short term sick
leave per staff member
-
To publish
the
KPIs for the assessment of the
EEA Executive Director in the
Agency’s Annual Wok Programme a
nd Programming document as per
2016.
A
pproved by the EEA Management Board
on 26 November
2015
________________________________
Elisabeth Freytag
-
Rigler
Chair, EEA Management Board

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