EEA/AST/2008/2

Cancellation of procedure

Due to unforeseen changes in the Agency’s operational planning this procedure has been cancelled. An individual letter will be sent to candidates having applied in this procedure.
Candidates are encouraged to re-apply in the new procedure published for a Contract Agent post in Function Group IV within the area of training and career development coordination.

Reference no. EEA/AST/2008/2 – Project Officer – Training and Career Development Coordination – Temporary Agent (AST4 / AST6)

The European Environment Agency (EEA) is organising an open competition with a view to recruiting a temporary agent to work in the area of personnel management and further with a view to establishing a reserve list.

The EEA is an agency of the European Union (EU) and one of the decentralised Community bodies. The EEA aims to support sustainable development and to help achieve significant and measurable improvement in Europe’s environment, through the provision of timely, targeted, relevant and reliable information to policy-making agents and the public.

The place of work will be Copenhagen, Denmark.

Job description:

The project officer shall, under the authority of the Head of Personnel management group, be responsible for training and career development coordination in the area of personnel management.

Functions and duties:

• Responsible for developing and implementing the yearly learning and development plans;
• Training coordinator of EEA (signing up of EEA staff and overview of participants);
• Function as course manager for trainings organised by the EEA;
• Support in designing specific trainings for EEA staff (and take lead on procurement activities in the area);
• Management of relevant Service Level Agreements;
• Liase with the EC (DG ADM A3 as COFO);
• Assist in describing strategically relevant competencies and design of interventions (team building; performance interventions, change “management”);
• Coordinator of the appraisal/promotion procedure;
• Coordinator and super user of the EEA Career Development Cycle System;
• Conducting yearly Job satisfaction survey (both practicalities and support in analytical work);
• Maintenance (updating) of metrics related to traditional HR (turn over, training, staffing structures, absenteeism etc.);
• Data validation of above mentioned metrics;
• Further development of metrics in a knowledge based organisation (knowledge based workers).

ELIGIBILITY:

Formal requirements:

Candidates applying must satisfy the following general requirements on the closing date for the submission of applications:

• Citizenship of one of the Member Countries of the EEA (Member States of the European Union plus Iceland, Liechtenstein, Norway, Switzerland and Turkey);
• Enjoy full rights as a citizen;
• Have fulfilled any obligation imposed by law concerning military service;
• Meet the educational requirements as described under “Eligibility”;
• Have a thorough knowledge of one of the languages of the EEA Member Countries and a satisfactory knowledge of a second of these languages.

Education certificates and diplomas:

• A level of post-secondary education attested by a diploma,

or

• a level of secondary education attested by a diploma giving access to post-secondary education and professional experience of at least three years.

Range of professional experience and skills:

• A minimum of:

- For AST4: Nine years of relevant professional experience,
- For AST6: Twelve years of relevant professional experience.

• Experience from working in a European institution/agency;
• Experience in training coordination;
• Good knowledge of the Staff Regulations of the European Communities is considered an additional asset;
• Excellent interpersonal and communication skills;
• Ability to work with a wide range of people and management levels;
• Good IT knowledge with query tools;
• Good knowledge of English;
• Knowledge of French is considered an additional asset;
• Experience in Human Resource Development / Organisational Development or Training and Development is considered an additional asset.

APPLICATION PROCEDURE:

Interested candidates must apply by filling in the application form below. To the application form must be attached:

• The template CV below duly filled in, and
• A letter of motivation

Closing date for application: 12 January 2009, at 12.00 (Central European Time)

Applications sent after this date and time will be rejected.

Please ensure that you observe the following:

1. Remember to take time zones into consideration when sending your application.
2. Include both a CV using the Europass template attached below and a letter of motivation.
3. Once your application has been submitted, you will receive an automatic reply.
4. It is your responsibility to keep the automatic reply message as proof of submission of your application.
5. Should you not receive an automatic reply message, please submit your application again.
6. Please do not leave it until the last minute to submit your application. Experience has shown that the system can become overloaded as the deadline for applications approaches and you may find it difficult to submit your application in time.

CONTRACTUAL CONDITIONS:

The successful candidate will be offered a Temporary Agent contract in accordance with the Conditions of Employment of Other Servants of the European Communities. The selected candidate will be employed for an initial time period of four years, renewable.

SELECTION PROCEDURE:

Eligibility of candidates will be assessed according to compliance with all formal requirements by the closing date for the submission of applications.

Eligible candidates whose application shows evidence of all required competences and skills may be invited for an interview, which will be held for the most part in English. Pre-selected candidates may be asked to undergo a written test.

The list of suitable candidates is submitted to the Appointing Authority who decides on the establishment of a reserve list for the post advertised. Candidates shall note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.

The reserve list for this post will be valid until 31 December 2010 and may be extended at the discretion of the Appointing Authority.

Prior to contract signature, the successful candidate will be asked:

• to provide original or certified copies of all relevant documents proving his/her eligibility, including an extract from his/her police file;
• to undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved.

The Agency is an equal opportunities employer.

PERSONAL DATA PROTECTION:

Any personal data provided by the User shall be processed pursuant to European Regulation related to personal data protection, in particular Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movements of such data. It shall be processed solely for the purposes of the performance, management and follow-up of information requested by the User. The User shall have the right of access to his personal data and the right to rectify any such data that is inaccurate or incomplete. Should the User have any queries concerning the processing of his personal data, he shall address them to the European Environment Agency.

REQUEST FOR REVIEW:

Candidates who have not been admitted to the selection procedure will be notified by letter. The candidate may ask to have her/his application reconsidered by sending a request for review to the Chairman of the Selection Committee at the address indicated on the letter within 21 calendar days from the date of the letter of notification.