EEA/EAS/07/001 - Framework service contract for expert assistance in the area of energy and environment

Call For Tender Published 23 May 2007

DK-Copenhagen: framework service contract for expert assistance in the area of energy and environment

2007/S 104-127570

Contract notice


Section I: Contracting authority
Name, addresses and contact point(s):
European Environment Agency, attn: André Jol, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel. (45) 33 36 71 44. Fax (45) 33 36 71 51. E-mail:

Internet address(es):

General address of the contracting authority:

Further information can be obtained from:

European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K. Contact point: European Environment Agency. Tel. (45) 33 36 71 00. Fax (45) 33 36 72 74. E-mail: URL:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

the above-mentioned contact point(s).

Tenders or requests to participate must be sent to:

the above-mentioned contact point(s).

Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract
Title attributed to the contract by the contracting authority:
Framework service contract for expert assistance in the area of Energy and environment.
Type of contract and location of works, place of delivery or of performance:
Service category No 27.
Main place of performance: contractor's premises.
The notice involves:
The establishment of a framework agreement.
Information on framework agreement:
Framework agreement with a single operator.
Duration of the framework agreement: 48 months.
Estimated total value of purchases for the entire duration of the framework agreement: EUR 400 000, excluding VAT.
Short description of the contract or purchase(s):
Under the framework contract the contractor may be required to provide services in particular with regard to the following (indicative list):
energy and environment reports;
energy and environment indicator fact sheets for a set of countries (e.g., accession countries, EU countries) or for specific countries;
chapter contributions to EEA reports;
focus reports devoted to specific energy/environment issues;
technical reports dealing with analytical issues, scenario, method and data development;
background papers for and minutes of expert meetings and workshops;
web products.
Common procurement vocabulary (CPV):
Contract covered by the Government Procurement Agreement (GPA):
Division into lots:
Variants will be accepted:
Quantity or scope of the contract

Section III: Legal, economic, financial and technical information
Conditions relating to the contract
Deposits and guarantees required:
As stated in the contract.
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
As stated in the contract.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted by groups of service providers that if awarded the contract, shall assume a legal form by incorporation, partnership or will otherwise enable them to contract as a single entity. A group of service providers, however, must identify the main contractor, the sole responsible towards the Agency, which will interface between the Agency and the service provider. Each member of the group must fulfil the conditions for participation mentioned in point III.2.
Other particular conditions to which the performance of the contract is subject:
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
Exclusion criteria — to be eligible for participation in this contract award procedure, tenderers must not be in any of the exclusion situations referred to in Articles 93 and 94 of Council Regulation (EC, Euratom) No 1605/2002 of 25.6.2002, OJ L 248 of 16.9.2002 as last modified by (EC, Euratom) No 1995/2006 of 13.12.2006, OJ L 390/1 of 30.12.2006. To that effect tenderers are required to submit a declaration of honour (annex 1 of the technical specifications) in accordance with Article 134 of Commission Regulation (EC, Euratom) No 2342/2002 of 23.12.2002, OJ L 357/1 as last modified by (EC, Euratom) No 478/2007 of 23.4.2007, OJ L 111/13. Under the same provision, the tenderer to whom the contract is to be awarded will be required to produce evidence confirming the prior declaration unless this obligation is waived by the contracting authority.
Legal capacity — the tenderer is requested to prove that he is authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
The tenderer should provide an identification sheet (annex 2 to the technical specifications) duly filled out and signed, a copy of inscription in trade register, where applicable, and a copy of inscription in VAT registers.
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met:
evidence of economic and financial capacity shall be furnished by 1 or more of the following documents:
(a) appropriate statements from banks or evidence of professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
(c) a statement of overall turnover for the last 3 financial years.
If, for some exceptional reason, which the contracting authority considers justified, the tenderer or candidate is unable to provide the references requested by the contracting authority, he may prove his economic and financial capacity by any other means which the contracting authority considers appropriate.
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
evidence of the technical and professional capacity should be furnished on the basis of the following set of documents:
(a) the educational and professional qualifications of the persons responsible for providing the services (CVs of the proposed staff indicating the required minimum professional experience in 1/more of the following areas), namely:
1. project leader (1 CV/minimum 5 years);
2. senior consultants (minimum 2 CVs/minimum 3 years each);
3. junior consultants (minimum 2 CVs/minimum 1 year each);
4. the tenderer shall demonstrate that the proposed team has a proven track record in energy related analysis and assessment with regard to:
— integrated assessment of pressures and impacts caused by the energy sector, including mitigation technologies, policies and measures, and costs,
— legislation and guidelines/guidebooks on greenhouse gas emissions and emissions of air pollutants, waste management (including nuclear), and marine environment as relevant for the energy sector,
— energy–environment policy integration,
— energy demand management policies and measures,
— energy technologies, in particular renewable energy and energy efficiency, and related costs,
— energy and environment indicators as well as energy balance methodologies (regular joint IEA/Eurostat questionnaires),
— development of energy outlooks/scenarios,
— energy costs, pricing, taxation,
— external costs of energy and economic instruments and subsidies,
— experience in data and indicator methodologies and analysis, related quality assurance and control procedures;
5. all proposed staff shall have a documented ability to write reports in structured, concise and easily readable English (the EEA’s main working language);
(b) a list of the principal services provided in the past 3 years, with the sums, dates and recipients, public or private;
(c) a description of the tenderer’s quality assurance system;
(d) a description of the tenderer’s environmental management measures/system;
(e) an indication of the proportion of the contract which the service provider may intend to subcontract.
Reserved contracts:

Section IV: Procedure
Type of procedure:
Award criteria
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
An electronic auction will be used:
Administrative information
File reference number attributed by the contracting authority:
Previous publication(s) concerning the same contract:
Prior information notice number in OJ: 2007/S 70-085167 of 11.4.2007.
Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
Time-limit for receipt of tenders or requests to participate:
13.7.2007 (16:00).
Language(s) in which tenders or requests to participate may be drawn up:
Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Irish, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish and Turkish.
Minimum time frame during which the tenderer must maintain the tender:
6 months from the date stated for receipt of tenders.
Conditions for opening tenders:
20.7.2007 (11:00).
Place: see I.1.
Persons authorised to be present at the opening of tenders: yes.
Representatives of tenderers (1 per tenderer) are allowed to participate in the opening session. They are requested to inform in advance Mr André Jol by e-mail: or by fax: (45) 33 36 71 51.

Section VI: Complementary information
This is a recurrent procurement:
Contract related to a project and/or programme financed by EU funds:
Procedures for appeal
Body responsible for appeal procedures:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: URL:

Body responsible for mediation procedures:

The European Ombudsman, 1, avenue du Président Robert Schuman, F-67001 Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail: URL:

Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
insofar as the Court of First Instance of the European Communities has jurisdiction, within 2 months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day on which the person concerned had knowledge of the relevant information; a complaint to the European Ombudsman has no impact on the above deadline for lodging an appeal.
Service from which information about the lodging of appeals may be obtained:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: URL:
Date of dispatch of this notice:


Invitation to Tender

Tender Specifications

Draft Framework Service Contract

Annex I - Declaration on Exclusion Criteria

Annex II - Identification Sheet

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