EEA/BSS/06/009 - Building environmental scenarios through participatory methods, facilitating workshops and capacity building

Call For Tender Published 10 Oct 2006

DK-Copenhagen: building environmental scenarios through participatory methods, facilitating workshops and capacity building

2006/S 214-228679

Contract notice


Section I: Contracting authority
Name, addresses and contact point(s):  
European Environment Agency, attn: Stéphane Isoard, Kongens Nytorv 6, DK-1050 Copenhagen K. Contact point: European Environment Agency. Tel.  (45) 33 36 72 84. Fax  (45) 33 36 72 93. E-mail:

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:

the above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

European Environment Agency, attn: Ms Eugenia Brad, Kongens Nytorv 6, DK-1050 Copenhagen K. Contact point: European Environment Agency. Tel (45) 33 36 71 06. Fax (45) 33 36 72 74. E-mail: URL:

Tenders or requests to participate must be sent to:

the above-mentioned contact point(s).

Type of the contracting authority and main activity or activities:  
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract
Title attributed to the contract by the contracting authority:  
Building environmental scenarios through participatory methods, facilitating workshops and capacity building.
Type of contract and location of works, place of delivery or of performance:  
Service category: No 27.
The notice involves:  
The establishment of a framework agreement.
Information on framework agreement:  
Framework agreement with a single operator.
Duration of the framework agreement: 24 months.
Short description of the contract or purchase(s):  
The EEA seeks to enter into a framework contract with the purpose of receiving assistance in:
a) building environmental scenarios through participatory methods;
b) facilitating workshops; and
c) capacity building in area (a) within the EIONET (European Environment Information and Observation Network).
Possible areas of work include, among others, demographic changes, sustainable consumption and/or innovation, and emerging technologies.
Common procurement vocabulary (CPV):  
Contract covered by the Government Procurement Agreement (GPA):  
Division into lots:  
Variants will be accepted:  
Duration of the contract or time-limit for completion:  
Duration: 24 months from the award of the contract.

Section III: Legal, economic, financial and technical information
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:  
Information and formalities necessary for evaluating if requirements are met:
Tenderers shall be excluded from participation in a procurement procedure if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they have been convicted of an offence concerning their professional conduct by a judgment which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities’ financial interests;
(f) they have been convicted of an environmental offence in the exercise of their profession;
(g) following another procurement procedure or grant award procedure financed by the Community budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations.
Tenderers must certify that they are not in 1 of the situations listed above. The tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion apply to the tenderer (See Annex 1).
Contracts may not be awarded to candidates or tenderers who, during the procurement procedure:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information.
Legal capacity:
Any tenderer will be asked to prove that he is authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register. The tenderer should provide an identification sheet (Annex 2) duly filled out and signed, a copy of inscription in a trade register, where applicable, and a copy of inscription in VAT registers.
Economic and financial capacity:  
Information and formalities necessary for evaluating if requirements are met:
Proof of economic and financial capacity may be furnished by (1 or more of) the following documents:
(a) appropriate statements from banks or evidence of professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
(c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the last 3 financial years.
Technical capacity:  
Information and formalities necessary for evaluating if requirements are met:
Evidence of technical and professional capacity should be furnished on the basis of the following documents:
(a) the educational and professional qualifications of the tenderer and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services (CVs of the proposed staff);
(b) a list of principal services provided in the past 3 years, with sums, dates and recipients, public or private;
(c) a description of the measures employed to ensure the quality of supplies and services, and a description of the firm's study and research facilities;
(d) an indication of the proportion of the contract which the service provider may intend to subcontract.
Conditions specific to services contracts
Execution of the service is reserved to a particular profession:  
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:  

Section IV: Procedure
Type of procedure:  
Award criteria:  
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
An electronic auction will be used:  
Administrative information
File reference number attributed by the contracting authority:  
Previous publication(s) concerning the same contract:  
Notice number in OJ: 2006/S 71-73749 of 12.4.2006.
Conditions for obtaining specifications and additional documents or descriptive document:  
Payable documents: no.
Time-limit for receipt of tenders or requests to participate:  
22.12.2006 (16:00).
Language(s) in which tenders or requests to participate may be drawn up:  
Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Slovak, Slovene, Spanish and Swedish.
Other: Bulgarian, Icelandic, Norwegian, Romanian and Turkish.
Minimum time frame during which the tenderer must maintain the tender:  
6 months from the date stated for receipt of tenders.
Conditions for opening tenders:  
15.1.2007 (11:00).
Place: EEA premises.
Persons authorised to be present at the opening of tenders: yes.
Tenderers' representatives are allowed to participate in the opening. Please inform in writing Ms Eva Carlson ( you wish to attend the opening.

Section VI: Complementary information
Contract related to a project and/or programme financed by EU funds:  
Additional information:  
Tender documents are available for downloading on the EEA's Internet page at:
Date of dispatch of this notice:  


Invitation to Tender

Tender Specifications

Draft Framework Service Contract

Annex I - Declaration on Exclusion Criteria

Annex II - Identification Sheet

Annex III - Reimbursement of Travel Expenses

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