EEA/ADS/05/002 - Purchase, installation and service of AV equipment for the European Environment Agency

Call For Tender Published 19 Aug 2005

DK-Copenhagen: purchase, installation and service of AV equipment for the European Environment Agency

2005/S 167-165786

Contract notice


Section I: Contracting authority
Official name and address of the contracting authority:
European Environment Agency, attn: Mr Tommi Multala, Kongens Nytorv 6, DK-1050 Copenhagen. Tel. (45) 33 36 71 00. Fax (45) 33 36 72 74. E-mail: URL:
Address from which further information can be obtained:
 As in I.1.
Address from which documentation may be obtained:
 As in I.1.
Address to which tenders/requests to participate must be sent:
 As in I.1.
Type of contracting authority:
 EU institution.

Section II: Object of the contract
Type of supplies contract:
Is it a framework agreement?
Title attributed to the contract by the contracting authority:
 Purchase, installation and service of AV equipment for the European Environment Agency.
Description/object of the contract:
The European Environment Agency intends to equip several rooms of its headquarters in Copenhagen, Denmark with conference and simultaneous interpreting systems and to replace some of the existing equipment. The Agency is looking for concluding a framework supply contract for purchase of new AV equipment and maintenance of existing one. The selected contractor will deliver and install the equipment, will train EEA staff on how to operate the equipment and will provide yearly service and maintenance.
Site or location of works, place of delivery or performance:
Place of delivery and servicing is Copenhagen, Denmark, European Environment Agency's premises at Kongens Nytorv 28 and Kongens Nytorv 6.
Common Procurement Vocabulary (CPV):  
Other relevant nomenclature (CPA/NACE/CPC)
Division into lots:
Will variants be accepted?:
Quantity or scope of the contract
Total quantity or scope
 The contract shall be concluded for a period of 36 months with the possibility of being renewed once, for a period of 12 months. The estimative budget is EUR 800 000 for 4 years.
Duration of the contract or time limit for completion:
 36 months from the award of the contract.

Section III: Legal, economic, financial and technical information
Conditions relating to the contract
Deposits and guarantees required
Conditions for participation
Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required:
 Candidates or tenderers shall be excluded from participation in a procurement procedure if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they have been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata;
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social-security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests;
(f) they have been convicted for an environmental offence in the exercise of the profession;
(g) following another procurement procedure or grant award procedure financed by the Community budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations.
Exclusion from awarding:
Contracts may not be awarded to candidates or tenderers who, during the procurement procedure:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information.
Legal position - means of proof required:  
Any tenderer or candidate will be asked to prove that he is authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
Economic and financial capacity - means of proof required:  
Proof of economic and financial capacity may be furnished by (1 or more of) the following documents:
(a) appropriate statements from banks or evidence of professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
(c) a statement of overall turnover and turnover concerning the supplies and services covered by the contract during a period which may be no more than the last 3 financial years.
Technical capacity - means of proof required:  
The evidence of the technical and professional capacity should be furnished on the basis of the following documents:
(a) the educational and professional qualifications of the persons responsible for providing the service;
(b) a list of the principal services provided and supplies delivered in the past 3 years, with the sums, dates and recipients, public or private;
(c) a description of the firm's qualifications;
(d) an indication of the proportion of the contract which the service provider may intend to subcontract.

Section IV: Procedure
Type of procedure:
Award crieria:
 The most economically advantageous tender in terms of criteria as stated in contract documents.
Administrative information
Reference number attributed to the file by the contracting authority:
Conditions for obtaining contractual documents and additional documents
 Obtainable until: 5.10.2005.
Time-limit for receipt of tenders or requests to participate:
 11.10.2005 (16.00).
Language or languages in which tenders or requests to participate can be drawn up:
 20 official EU languages.
Minimum time frame during which the tenderer must maintain its tender:
 6 months from the deadline stated for receipt of tenders.
Conditions for opening tenders
Persons authorized to be present at the opening of tenders (where applicable):
 EEA representatives and 1 representative of each tenderer.
Date, time and place:
 17.10.2005 (11.00).
EEA, Kongens Nytorv 6, DK-1050 Copenhagen K.

Section VI: Other information
Non-mandatory notice:
The contract relates to a project/programme financed by EU funds:?
Support to the European Environment Agency data collection in EECCA.
Additional information:
Date of dispatch of this notice:


Annex 1 - Price Schedule

Annex 2 - Declaration on Exclusion Criteria

Annex 3 - Identification Sheet

Invitation to Tender

Tender Specifications

Draft Framework Supply Contract

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