EEA/ADS/04/003 - Medical adviser

Call For Tender expired Published 22 Nov 2004

DK-Copenhagen: medical adviser

2004/S 235-201792

Contract notice


Is this contract covered by the Government Procurement Agreement (GPA)? No

Section I: Contracting authority


Official name and address of the contracting authority:  European Environment Agency, Att: Mrs Ulla Krantz, Kongens Nytorv 6, DK-1050 Copenhagen. Tel.: 0045 33 36 71 77. Fax: 0045 33 36 72 71. E-mail: URL:


Address from which further information can be obtained:  As in I.1.


Address from which documentation may be obtained:  As in I.1.


Address to which tenders/requests to participate must be sent:  As in I.1.


Type of contracting authority:  EU institution.

Section II: Object of the contract



Type of works contract (in case of works contract)

Type of supplies contract (in case of supplies contract)

Type of service contract (in case of service contract):  Service category 25.


Is it a framework agreement?  Yes.


Title attributed to the contract by the contracting authority:  Medical adviser


Description/object of the contract: The European Environment Agency (EEA), Copenhagen, Denmark, intends to confer upon a medical adviser the task of providing medical services to the Agency. Regular duties:
Medical care of the EEA staff within the meaning of Article 59 of the Staff Regulation of officials of the European Communities; administration of staff medical files.
Annual medical examinations of EEA staff.
Medical examinations for new members of staff.
Medical examinations as requested by the EEA Administration.
Opinions to be given at the request of the EEA Administration (in the medical field), particularly concerning the work of the Invalidity Committee, the examination of applications requesting the payment of certain medical expenses, and the application of the provisions of Article 60 of the Staff Regulations of officials of the European Communities.
Attendance as an observer at the meetings of the Interinstitutional Medical College of the European Communities.
Other duties required in connection with the EEA work.


Site or location of works, place of delivery or performance:  The service shall be supplied at the premises indicated by the medical adviser unless otherwise indicated by the Agency. The practice is to be located in Copenhagen, Denmark.
NUTS code: DK001.



Common Procurement Vocabulary (CPV):  85121100.


Other relevant nomenclature (CPA/NACE/CPC)

Division into lots:  No.


Will variants be accepted? (where applicable):  No.


Quantity or scope of the contract

Total quantity or scope  The contract is for four consecutive years. For the purpose of the tender, the approximate number of staff employed by the Agency is 115.


Options. Description and time when they may be exercised

Duration of the contract or time limit for completion:  48 months (from the award of the contract).

Section III: Legal, economic, financial and technical information


Conditions relating to the contract

Deposits and guarantees required (if applicable)

Main terms of financing and payment and/or reference to the relevant provisions (if applicable):  See tender documents.


Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable)

Conditions for participation

Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required

Legal position - means of proof required:  
a) identification sheet (see tender documents);
b) copy of trade register or copy of VAT registration.


Economic and financial capacity - means of proof required:  
a) appropriate statements from banks or evidence of professional risk indemnity insurance;
b) the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
c) a statement of overall turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the last three years.


Technical capacity - means of proof required:  
a) the educational and professional qualification of the service provider (i.e. a full curriculum vitae, proof of enrolment in the professional register, certified copy of the degree in medicine and proof that he/she is allowed to practise medicine in Denmark);
b) a description of the technical equipment;
c) an indication of the proportion of the contract which the service provider may intend to subcontract.


Conditions specific to services contracts

Is provision of the service reserved to a specific profession?  Yes. Enrolment in the professional register is required.


Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract?  Yes.

Section IV: Procedure


Type of procedure:  Open.


Have candidates already been selected?

Justification for the choice of accelerated procedure

Previous publication concerning the same contract

Prior information notice concerning the same contract:  Notice number in OJ content list: 2004/S 60-050830 of 25.3.2004.

Other previous publications

Envisaged number of suppliers which will be invited to tender

Award crieria:  The most economically advantageous tender in terms of criteria as stated below:
1) professional qualities, evaluated on the basis of training and experience (20);
2) results of the personal interview (10);
3) ability to work in a multicultural environment (5);
4) language skills (5);
5) experience in the provision of similar services (10);
6) knowledge of the medical infrastructure of the Copenhagen region (10);
7) price per examination (30);
8) price per hour (10).
In descending order of priority: no.


Administrative information

Reference number attributed to the file by the contracting authority:  EEA/ADS/04/003.


Conditions for obtaining contractual documents and additional documents  Terms and method of payment: all the necessary documentation can be downloaded for free from the EEA website: or by contacting the Agency by e-mail:

Time-limit for receipt of tenders or requests to participate:  31.1.2005.
Time: 16.00.


Dispatch of invitations to tender to selected candidates

Language or languages in which tenders or requests to participate can be drawn up:  Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish; all official EU languages.


Minimum time frame during which the tenderer must maintain its tender:  Until 31.7.2005 or 6 months from the deadline stated for receipt of tenders.


Conditions for opening tenders

Persons authorized to be present at the opening of tenders (where applicable):  European Environment Agency's representative and one representative of each tenderer. Please inform Mrs Krantz by separate mail if you wish to attend the opening.


Date, time and place:  Date: 7.2.2005. Time: 11.00.
Place: EEA, Kongens Nytorv 6, DK-1050 Copenhagen K.

Section VI: Other information


Is this notice a non-mandatory one?  No.


If applicable, indicate whether this procurement is a recurrent one and the estimated timing for further notices to be published

Does the contract relate to a project/programme financed by EU funds?  No.


Additional information (if applicable):  The contractor shall not be in one of the following situations:
bankrupt, wound up or having his/her business activities suspended;
have his/her affairs administered by the court; have entered into an arrangement or similar measures with creditors or be the subject of any proceedings of that nature;
have been convicted of an offence with regard to his/her professional conduct by a judgement which is not open to appeal;
have been convicted for an environmental offence in the exercise of the profession;
guilty of grave professional misconduct;
have been subject of a judgement which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests;
have not fulfilled his/her obligations relating to the payment of social-security contributions or taxes in accordance with the legal provisions of the country in which he/she is established or those of the country of the contracting authority or those where the contract is to be performed;
following another procurement procedure or grant award procedure financed by the Community budget, have been declared to be in serious breach of contract for failure to comply with its contractual obligations.
The tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion apply to the tenderer.


Date of dispatch of this notice:  22.11.2004.


Annex I - Technical Specifications

Annex II - Procedure for submitting

Annex III - Identification sheet

Annex IV - Checklist

Annex V - Draft Framework contract

Annex VI - General Terms

Annex VII - Specific agreement

Annex VIII - Extract from the staff regulation

Annex IX - Pre-recruitment medical examination and Annual medical Visit

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European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Phone: +45 3336 7100