EEA/IDS/05/001 - Printing services

Call For Tender Published 09 Dec 2005

DK-Copenhagen: printing services

2005/S 245-241179

Contract notice


Section I: Contracting authority
Name, addresses and contact point(s):  
European Environment Agency, attn: Ms Linda Jandrup, Kongens Nytorv 6, DK-1050 Copenhagen. Tel.  (45) 33 36 71 71. Fax  (45) 33 36 71 97. E-mail:,
Internet address(es):
General address of the contracting authority: tender documents can be downloaded from
Further information can be obtained at: as in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: as in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: as in above-mentioned contact point(s).
Type of the contracting authority and main activity or activities:  
European institution/agency or international organisation.

Section II: Object of the contract
Title attributed to the contract by the contracting authority:  
Provision of Printing Services for European Environment Agency.
Type of contract and location of works, place of delivery or of performance:  
Service category: No 27.
Main place of performance: the work will take place at the contractor's premises.
Short description of the contract or purchase(s):  
The object of this call for tender is to establish a framework contract with a contractor who can provide assistance with all tasks related to printing services.
Division into lots:  
Variants will be accepted:  
Quantity or scope of the contract
Total quantity or scope:  
The framework contract will be valid for a period of 2 years from the date of signature, with the option of renewing it twice for a period of 1 year each. Based on this, order forms will be issued detailing the specific tasks to be undertaken.
Duration of the contract or time-limit for completion:  
24 months (from the award of the contract).

Section III: Legal, economic, financial and technical information
Conditions relating to the contract
Deposits and guarantees required  
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:  
Information and formalities necessary for evaluating if requirements are met: Candidates or tenderers shall be excluded from participation in a procurement procedure if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they have been convicted of an offence concerning their professional conduct by a judgment which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests;
(f) they have been convicted of an environmental offence in the exercise of the profession;
(g) following another procurement procedure or grant award procedure financed by the Community budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations.
Candidates or tenderers must certify that they are not in 1 of the situations listed above. The tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion apply to the tenderer (See Annex 1). N.B. additional evidence may be requested at a later stage prior to signature of the contract.
Contracts may not be awarded to candidates or tenderers who, during the procurement procedure:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information.
Legal position — means of proof required: evidence of legal status shall be furnished by copy of documents confirming the tenderer's inclusion in a trade register and/or VAT registration. The tenderer should also provide an identification sheet duly filled out and signed.
Economic and financial capacity:  
Information and formalities necessary for evaluating if requirements are met: evidence of economic and financial capacity shall be furnished by 1 or more of the following documents. If you cannot provide these references please prove your economic and financial capacity by means of other documentation available to you, and explain why you cannot present the requested information.
— Appropriate statements from banks or evidence of professional risk indemnity insurance.
— The presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.
— A statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the last 3 financial years.
Technical capacity:  
Information and formalities necessary for evaluating if requirements are met: Confirmation that the tenderer has the technical capacity to carry out the services shall be provided in the tender documents through evidence:
— that the business activity of the company is relevant from the standpoint of the task in question by listing the principal services provided and supplies delivered in the past 3 years, with the sums, dates and recipients, public or private;
— of the service provider's educational and professional qualifications and/or those of the firm's managerial staff and, in particular those of the persons responsible for providing the services;
— of the service provider's average annual manpower and the number of managerial staff for the last 3 years;
— of the appropriateness of the technical equipment, tools and plant to be employed by the firm for performing the contract.
Conditions specific to services contracts
Execution of the service is reserved to a particular profession:  
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:  

Section IV: Procedure
Type of procedure
Type of procedure:  
Award criteria
Award criteria:  
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
Administrative information
File reference number attributed by the contracting authority:  
Time-limit for receipt of tenders or requests to participate:  
31.1.2006 (16.00).
Language(s) in which tenders or requests to participate may be drawn up:  
Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Slovak, Slovene, Spanish and Swedish.
Minimum time-frame during which the tenderer must maintain the tender:  
6 months (from the date stated for receipt of tender).
Conditions for opening tenders:  
8.2.2006 (11.00).
Place: EEA premises.
Persons authorised to be present at the opening of tenders: yes. EEA's representatives and 1 representative of each tenderer. Please inform Ms. Linda Jandrup by separate e-mail if you wish to attend the opening.

Section VI: Complementary information
Contract related to a project and/or programme financed by EU funds:  
Additional information:  
Framework agreement: yes.
Other relevant nomenclature (CPA/NACE/CPC)
Non-mandatory notice: yes.
Date of dispatch of this notice:  


Annex I - Declaration on Exclusion Criteria

Annex 2 - Identification_Sheet

Annex 3 - Price list

Invitation to Tender - Printing Services

Tender Specifications - Printing Serviices

Draft Framework Service Contract - Printing Services

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