EEA/BSS/07/007 - Framework service contract for support to the implementation of ecosystem accounting

Call For Tender expired Published 18 Sep 2007

Section I: Contracting authority
Name, addresses and contact point(s):
European Environment Agency, attn: Jean-Louis Weber, Kongens Nytorv 6, DK-1050 Copenhagen. Tel. (45) 33 36 71 00. Fax (45) 33 36 72 74. E-mail:

Internet address(es):

General address of the contracting authority:

Further information can be obtained from:

European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K. Tel. (45) 33 36 71 00. Fax (45) 33 36 72 74. E-mail: URL:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

the above-mentioned contact point(s).

Tenders or requests to participate must be sent to:

the above-mentioned contact point(s).

Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract
Title attributed to the contract by the contracting authority:
Framework service contract for support to the implementation of ecosystem accounting.
Type of contract and location of works, place of delivery or of performance:
Service category No 27.
Main place of performance: contractor's premises.
The notice involves:
The establishment of a framework agreement.
Information on framework agreement:
Framework agreement with a single operator.
Duration of the framework agreement: 4 years.
Estimated total value of purchases for the entire duration of the framework agreement, excluding VAT: EUR 400 000.
Short description of the contract or purchase(s):
The main areas of support covered by this framework contract will be:
— scientific reviewing and scientific editing,
— organising expert consultation (either through meetings or electronically) of EEA documents,
— making recommendations to the EEA team on further elaboration of the methodological approach,
— computation of ecosystem accounts for case studies,
— assisting the EEA in the preparation of workshops and conferences (e.g. preparation of agendas, identification of relevant participants, preparation of workshop documents, and processing of outcomes).
Common procurement vocabulary (CPV):
Contract covered by the Government Procurement Agreement (GPA):
Division into lots:
Variants will be accepted:
Quantity or scope of the contract
Duration of the contract or time-limit for completion:
Duration in months: 48 (from the award of the contract).

Section III: Legal, economic, financial and technical information
Conditions relating to the contract
Deposits and guarantees required:
As stated in the contract.
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
As stated in the contract.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted by groups of service providers that if awarded the contract, shall assume a legal form by incorporation, partnership or which will otherwise enable them to contract as a single entity. A group of service providers, however, must identify the main contractor, the sole responsible towards the Agency, which will interface between the Agency and the service provider. Each member of the group must fulfil the conditions for participation mentioned in point III.2.
Other particular conditions to which the performance of the contract is subject:
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
Exclusion criteria — to be eligible for participation in this contract award procedure, tenderers must not be in any of the exclusion situations referred to in Articles 93 and 94 of Council Regulation (EC, Euratom) No 1605/2002 of 25.6.2002, OJ L 248 of 16.9.2002 as last modified by (EC, Euratom) No 1995/2006 of 13.12.2006, OJ L 390/1 of 30.12.2006. To that effect tenderers are required to submit a declaration of honour (see Annex 1 to the tender specifications) in accordance with Article 134 of Commission Regulation (EC, Euratom) No 2342/2002 of 23.12.2002, OJ L 357/1 as last modified by (EC, Euratom) No 478/2007 of 23.4.2007, OJ L 111/13. Under the same provision, the tenderer to whom the contract is to be awarded will be required to produce evidence confirming the prior declaration unless this obligation is waived by the contracting authority.
Legal capacity — the tenderer is requested to prove that he is authorised to perform the contract under national law, as evidenced by inclusion in a trade or professional register, or a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
The tenderer should provide an identification sheet (Annex 2 to the tender specifications) duly filled out and signed, a copy of inscription in trade register, where applicable, and a copy of inscription in VAT registers.
Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met:
proof of economic and financial capacity may be furnished by (1 or more of) the following documents:
(a) appropriate statements from banks or evidence of professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from balance sheets for at least the last 2 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
(c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the last 3 financial years.
If, for some exceptional reason, which the contracting authority considers justified, the tenderer is unable to provide the references requested by the contracting authority, he may prove his economic and financial capacity by any other means which the contracting authority considers appropriate. An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links, which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.
Technical capacity:
Information and formalities necessary for evaluating if requirements are met:
(a) the educational and professional qualifications of the team responsible for providing the services (CVs of the proposed staff indicating the required minimum professional experience in 1/more of the following areas), namely:
1. project leader (1 CV/minimum 5 years);
2. senior consultants (minimum 2 CVs/minimum 5 years each);
3. junior consultants (minimum 2 CVs/minimum 2 years each) covering the following areas of expertise:
— theories of ecosystem services, integrity and resilience, socio-economic approaches (e.g. ecological economics, metabolism analysis, socio-ecosystems) and their application,
— practice of data collection, analysis, and computing (in environmental accounting) in a multidisciplinary context involving several actors,
— ability to mobilise high-level experts in the field of ecosystem accounting;
(b) information on the tenderer's working languages and proof of the tenderer's ability to perform scientific reviewing and editing in English as evidenced by a list of recent publications and involvement in projects relevant to ecosystem accounting;
(c) a list of principal services provided in the past 3 years, with sums, dates and recipients, public or private;
(d) a description of the measures employed to ensure the quality of services, and a description of the tenderer's study and research facilities;
(e) an indication of the proportion of the contract which the tenderer may intend to subcontract;
(f) description of the tenderer's environmental management measures.
Reserved contracts:
Conditions specific to service contracts
Execution of the service is reserved to a particular profession:
Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

Section IV: Procedure
Type of procedure:
Award criteria
Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
An electronic auction will be used:
Administrative information
File reference number attributed by the contracting authority:
Previous publication(s) concerning the same contract:
Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
Time-limit for receipt of tenders or requests to participate:
5.11.2007 (16:00).
Language(s) in which tenders or requests to participate may be drawn up:
Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Maltese, Norwegian, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish and Turkish.
Minimum time frame during which the tenderer must maintain the tender:
Duration: 6 months from the date stated for receipt of tenders.
Conditions for opening tenders:
12.11.2007 (16:00).
Persons authorised to be present at the opening of tenders: yes.
Representatives of tenderers (1 per tenderer) are allowed to participate in the opening session. They are requested to inform in advance Mr Jean-Louis Weber by e-mail: or by fax (45) 33 36 72 93.

Section VI: Complementary information
This is a recurrent procurement:
Contract related to a project and/or programme financed by EU funds:
Procedures for appeal
Body responsible for appeal procedures:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: URL:

Body responsible for mediation procedures:

The European Ombudsman, 1, avenue du Président Robert Schuman, F-67001 Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail: URL:

Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
insofar as the Court of First Instance of the European Communities has jurisdiction, within 2 months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day on which the person concerned had knowledge of the relevant information; a complaint to the European Ombudsman has no impact on the above deadline for lodging an appeal.
Service from which information about the lodging of appeals may be obtained:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: URL:
Date of dispatch of this notice:
File PDF document Contract_notice_EEA-BSS-07-007.pdf — 19 Feb 2008
Framework service contract for support to the implementation of ecosystem accounting
European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Phone: +45 3336 7100