EEA/ITS/02/003 - Events services for the European Environment Agency

Call For Tender Published 17 Jun 2002

Events services for the European Environment Agency

(See also downloadable documents at the bottom of this page)

Open Procedure

1. Awarding authority and place of delivery

The European Environment Agency,
Kongens Nytorv 6,
DK-1050 Copenhagen K,
Telephone +45-33 36 71 00,
Telefax +45-33 36 71 97.

2. Award procedure: Open call for tender No. EEA/ITS/02/003

3. Purpose

To provide the European Environment Agency with services relating to the preparation and carrying out of events on EEA matters, agency products, environmental information or other related issues.

4. Contract details

The selected company will be awarded a framework contract for three years with two possible extensions of one year each, and on the condition that the criteria (below) are continuously met.

Under the framework contract, the selected company will be engaged through specific agreements for each concrete project.

5. Request for specifications

(a) Detailed specifications of the work to be undertaken are attached or can be requested by e- mail from linda.jandrup@eea.eu.int. Written requests can also be sent by fax +45-33367197, or mail, to Linda Jandrup, European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.

(b) The specifications are dispatched free of charge.

6. Submission of tenders

(a) Languages in which the tenders must be drawn up: one of the 22 official languages of the European Environment Agency (the 11 official languages of the EU plus Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Rumanian, Slovak and Slovenian).

(b) Deadline: Offers must be received 52 calendar days or on the first working day after, following dispatch of this call for tender to the Official Journal of European Communities.

Tenderers will be required to comply fully with the invitation to tender.

7. Opening of tenders

Officials from the Agency and EEA's Financial Controller are authorised to be present at the opening.

8. Prices and terms

Submission of a tender implies acceptance of the terms specified in the Agency's "General terms and conditions applicable to contracts" in all matters not governed by this invitation to tender and waiver your company's own terms of business.

Prices must be in euro and VAT must be specified where applicable.

9. Selection criteria

financial stability of the vendor, as evident from inscriptions in VAT register, trade register, annual reports, and financial statements over the past 3 years
whether the business activity of the company is relevant from the standpoint of the task in question
understanding of the European Environment Agency's international business and experience in services for similar institutions
clarity of documentation and presentation.

10. Awarding criteria

cost per day, consultancy services for planning and preparing events
cost per day, registration desk/secretarial personnel
quotations of costs of preparing and executing specimen events as described in the call for tender documentation
experience in working in an international context
experience in working with EU-related matters
experience in planning, preparing and carrying out events on environmental matters

(The purpose of the specimen quotation is to facilitate comparison between bids, and it is therefore important the quotations be completed).

11. Date of dispatch of the notice: 4 June 2002

12. Date of receipt by the Office of Official Publications of the European Communities: 4 June 2002

Download:

Annex I Procedure for submitting an offer
Annex II Technical specifications
Annex IIa - Specimen quotation for events call for tender
Annex III Identifiaction sheet
Annex IV Draft framework contract
Annex V Draft specific agreement
Annex VI General conditions
Annex VII Reimbursement of travel expenses