EEA/AIR/04/004 - Support to the European Environment Agency on environmental-economic activities 2004-2008

Call For Tender expired Published 25 May 2004

DK-Copenhagen: support to the European Environment Agency
on environmental-economic activities 2004-2008

2004/S 101-080044

Contract notice


Is this contract covered by the Government Procurement Agreement (GPA)? No

Section I: Contracting authority


Official name and address of the contracting authority:  European Environment Agency, Att.: Hans Vos, Kongens Nytorv 6, DK-1050 Copenhagen. Tel.: 45 33 36 71 41. Fax: 45 33 36 72 93. E-mail: URL:


Address from which further information can be obtained:  As in I.1.


Address from which documentation may be obtained:  As in I.1.


Address to which tenders/requests to participate must be sent:  As in I.1.


Type of contracting authority:  EU institution.

Section II: Object of the contract



Type of works contract (in case of works contract)

Type of supplies contract (in case of supplies contract)

Type of service contract (in case of service contract):  Service category 27.


Is it a framework agreement?  Yes.


Title attributed to the contract by the contracting authority:  Support to the European Environment Agency on environmental-economic activities 2004-2008.


Description/object of the contract:  Support in developing three areas of work on environmental economics:
1. At the strategic level: support on programming of activities across the EEA for the period 2005-2008, and on assessing and reporting on progress with integrating environmental and economic concerns in the context of environmental policy integration and sustainable development.
2. At the operational level: support on gathering information and data on environmental economics, conducting environmental-economic analyses and assessments and on reporting and communication of the results to a wide range of clients.
3. Support on networking and communication activities of EEA, in particular to the network of environmental economists being established by EEA in cooperation with the European Commission.


Site or location of works, place of delivery or performance:  The work shall be performed from the contractor's office with regular contracts with the EEA project manager and visits to the EEA according to the specific agreements.
NUTS code: DK001.



Common Procurement Vocabulary (CPV):  90311000.


Other relevant nomenclature (CPA/NACE/CPC)

Division into lots (for details about lots use Annex B as many times as needed):  No.


Will variants be accepted? (where applicable):  No.


Quantity or scope of the contract

Total quantity or scope (including all lots and options, if applicable)

Options (if applicable). Description and time when they may be exercised (if possible)

Duration of the contract or time limit for completion:  Period: 24 months from the award of the contract.

Section III: Legal, economic, financial and technical information


Conditions relating to the contract

Deposits and guarantees required (if applicable)

Main terms of financing and payment and/or reference to the relevant provisions (if applicable):  See tender documents.


Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable)

Conditions for participation

Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required

Legal position - means of proof required:  - Identification sheet (see tender documents).
- Copy of inscription in trade register, where applicable.
- Copy of inscription in VAT register.


Economic and financial capacity - means of proof required:  Proof of economic and financial capacity may be furnished by one or more of the following documents:
a) appropriate statements from banks or evidence of professional risk indemnity insurance;
b) the presentation of balance sheets or extracts from balance sheets for at least the past two years for which accounts have been closed, where publication of the balance sheet is required under company law of the country in which the economic operator is established;
c) a statement of overall turnover and turnover concerning the services covered by the contract during a period which may be no more than the past three financial years.


Technical capacity - means of proof required:  a) A list of comparable services and projects performed over recent years.
b) Detailed CVs of the tenderer, in particular those of the person or persons responsible for providing the services. Tenders from consortiums of firms or groups of service providers shall specify the role, qualifications and experience of each member or group.
c) Information on the tenderer's working languages and proof of the tenderer's ability to submit edited reports in English.
d) An indication of the proportion of the contract, which the tenderer may intend to subcontract.


Conditions specific to services contracts

Is provision of the service reserved to a specific profession?  No.


Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract?  Yes.

Section IV: Procedure


Type of procedure:  Open.


Have candidates already been selected? (for negotiated procedure only and if applicable)

Justification for the choice of accelerated procedure (if applicable)

Previous publication concerning the same contract (if applicable)

Prior information notice concerning the same contract (if applicable):  Notice number in OJ content list: 2004/S 60-050830 of 25.3.2004.


Other previous publications

Envisaged number of suppliers which will be invited to tender (if applicable)

Award crieria:  The most economically advantageous tender in terms of criteria as stated below (in descending order of priority where possible):
1. proven experience with providing the type of support indicated in point II.1.6);
2. proven experience with applied environmental-economic policy-relevant analysis;
3. solid knowledge of research findings and other data and information sources;
4. ability to write about environmental-economic subjects in non-technical English.
In descending order of priority: Yes.


Administrative information

Reference number attributed to the file by the contracting authority:  EEA/AIR/04/004.


Conditions for obtaining contractual documents and additional documents

Time limit for receipt of tenders or requests to participate (depending whether it is an open, restricted or negotiated procedure):  28.6.2004.
Time (where applicable): 16.00.


Dispatch of invitations to tender to selected candidates (In restricted and negotiated procedure)

Language or languages in which tenders or requests to participate can be drawn up:  English.


Minimum time frame during which the tenderer must maintain its tender (in case of an open procedure):  9 months from the deadline stated for receipt of tenders.


Conditions for opening tenders

Persons authorized to be present at the opening of tenders (where applicable):  European Environment Agency's representatives and one representative of each tenderer. Please inform Mr Hans Vos by seperate mail if you wish to attend the opening.


Date, time and place:  Date: 6.07.2004. Time: 11.00.
Place: European Environment Agency, Reception.

Section VI: Other information


Is this notice a non-mandatory one?  No.


If applicable, indicate whether this procurement is a recurrent one and the estimated timing for further notices to be published

Does the contract relate to a project/programme financed by EU funds?  No.


Additional information (if applicable):  Tenderers from non-EU countries will also be considered.
Grounds for exclusion: The tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion mentioned in Annex VIII of the tender documents apply to the tenderer.


Date of dispatch of this notice:  6.5.2004.


Annex I - Procedure for submitting a tender

Annex II - Technical Specifications

Annex III - Annex III - Identification sheet

Annex IV - Draft Framework Contract

Annex V - General terms and conditions

Annex VI - Draft specific agreement

Annex VII - Reimbursement of travel expenses

Annex VIII - AnnexVIII - Declaration on Exclusion Criteria

Annex IX - List of relevant EEA publications

Annex X - Checklist

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European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Phone: +45 3336 7100