EEA/AIR/04/003 - Expert assistance on State of the Environment Reporting (SOER2005) and indicator-related activities

Call For Tender expired Published 16 Apr 2004

DK-Copenhagen: expert assistance on State of the Environment Reporting (SOER2005) and indicator-related activities

2004/S 75-063220

Contract notice


Is this contract covered by the Government Procurement Agreement (GPA)? No

Section I: Contracting authority
I. 1)Official name and address of the contracting authority: European Environment Agency, Att: Ivone Pereira Martins, Kongens Nytorv 6, DK-1050 Copenhagen. Tel.: +45 33 36 71 69. Fax: +45 33 36 72 93. E-mail: Telex:
 2)Address from which further information can be obtained: As in I.1.
 3)Address from which documentation may be obtained: As in I.1.
 4)Address to which tenders/requests to participate must be sent: As in I.1.
 5)Type of contracting authority: EU institution.
Section II: Object of the contract
II. 1)Description
 1.1)Type of works contract (in case of works contract)
 1.2)Type of supplies contract (in case of supplies contract)
 1.3)Type of service contract (in case of service contract): Service category 27.
 1.4)Is it a framework agreement? Yes.
 1.5)Title attributed to the contract by the contracting authority: Expert assistance on State of the Environment Reporting (SOER2005) and indicator-related activities.
 1.6)Description/object of the contract (use continuation sheet if necessary): - Preparing/writing SOER2005 assessment report based on sub-reports and other relevant information;

- supporting the further development of the signals indicator-based report;

- supporting the further development of the core set of indicators;

- providing data, methodological and assessment support on previous products on impacts and effectiveness of environmental and sectoral policy instruments and measures;

- supporting the EG-IRG network and other related experts, organizations and authorities throughout Europe;

 1.7)Site or location of works, place of delivery or performance: The work shall be performed from the contractor's office with regular contacts with the EEA project manager and visits to the EEA according to the tender documents.

NUTS code: DK001.

 1.8.1)Common Procurement Vocabulary (CPV): 90311000.
 1.8.2)Other relevant nomenclature (CPA/NACE/CPC)
 1.9)Division into lots: No.
 1.10)Will variants be accepted (where applicable): No.
 2)Quantity or scope of the contract
 2.1)Total quantity or scope (including all lots and options, if applicable)
 2.2)Options (if applicable). Description and time when they may be exercised (if possible)
 3)Duration of the contract or time-limit for completion: Period in months: 24 + 12 + 12 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III. 1)Conditions relating to the contract
 1.1)Deposits and guarantees required (if applicable)
 1.2)Main terms of financing and payment and/or reference to the relevant provisions (if applicable): See tender documents.
 1.3)Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable)
 2)Conditions for participation
 2.1)Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required
 2.1.1)Legal position - means of proof required: - Identification sheet (see tender documents);

- copy of inscription in trade register, where applicable;

- copy of inscription in VAT register.

 2.1.2)Economic and financial capacity - means of proof required: Proof of economic and financial capacity may be furnished by one or more of the following documents:

a) appropriate statements from banks or evidence of professional risk indemnity insurance;

b) the presentation of balance sheets or extracts from balance sheets for at least the past two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;

c) a statement of overall turnover and turnover concerning the services covered by the contract during a period which may be no more than the past three financial years.

 2.1.3)Technical capacity - means of proof required: a) A list of comparable services and projects performed over recent years;

b) Detailed CVs of the tenderer, in particular those of the person or persons responsible for providing the services. Tenders from consortiums of firms or groups of service providers shall specify the role, qualifications and experience of each member or group;

c) Information on the tenderer's working languages and proof of the tenderer's ability to submit edited reports in English;

d) An indication of the proportion of the contract, which the tenderer may intend to subcontract.

 3)Conditions specific to services contracts
 3.1)Is provision of the service reserved to a specific profession? No.
 3.2)Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract? Yes.
Section IV: Procedure
IV. 1)Type of procedure: Open.
 1.1)Have candidates already been selected? (for negotiated procedure only and if applicable)
 1.2)Justification for the choice of accelerated procedure (if applicable)
 1.3)Previous publication concerning the same contract (if applicable)
 1.3.1)Prior information notice concerning the same contract (if applicable): Notice number in OJ content list: 2004/S 60-050830 of 25.3.2004.
 1.3.2)Other previous publications
 1.4)Envisaged number of suppliers which will be invited to tender (when applicable)
 2)Award criteria: The most economically advantageous tender in terms of criteria as stated below:

- proven experience and good knowledge of policies, sectoral integration and sustainable development, data, information sources and State of the Environment assessments at European level (15 points);

- proven track record of similar activities at the European level, i.e. competence of the working team and capacities to offer expertise on a broad range of assessment frames, and proof of delivery of high quality outputs at EU level, namely successful and land marking publications (30 points);

- composition of the team or consortium, which should reflect the wide geographical area of all EEA member countries (north-south-east-west) and cover the broad type of activities to be performed, as well as good networking capacities throughout Europe (10 points);

- proven experience on methodological indicator development including distance to target analysis, country benchmarking, indicators integrating data across the environmental, social and economic dimensions of sustainable development (15 points);

- excellent writing skills, English editing, and experience in reporting for policy support purposes, and targeted audiences (30 points).

In descending order of priority: no.

Price: provided a minimum of 70 points are achieved, the tender offering the best value for money will be the one which receives the highest score when the total number of points awarded is divided by the average value of the daily fees for senior and junior consultants for extra-muros work.

 3)Administrative information
 3.1)Reference number attributed to the file by the contracting authority: EEA/AIR/04/003
 3.2)Conditions for obtaining contract document and additional documents
 3.3)Time-limit for receipt of tenders or requests to participate (depending whether it is an open, restricted or negotiated procedure): 24.5.2004 or 52 days from dispatch of notice.

Time (when applicable): 16.00.

 3.4)Dispatch of invitations to tender to selected candidates (in restricted and negotiated procedure)
 3.5)Language or languages in which tenders or requests to participate can be drawn up: Danish, Dutch, English, Finnish, French, German, Greek, Italian, Portuguese, Spanish, Swedish.
 3.6)Minimum time frame during which the tenderer must maintain its tender (in case of an open procedure): 9 months from the deadline stated for receipt of tenders.
 3.7)Conditions for opening tenders
 3.7.1)Persons authorized to be present at the opening of tenders (where applicable): European Environment Agency's representatives and one representative of each tenderer. Please inform Ms Ivone Pereira Martins by separate mail if you wish to attend the opening.
 3.7.2)Date, time and place: Date: 2.6.2004. Time: 14:00.

Place: European Environment Agency, Reception, Kongens Nytorv 6, DK-1050 Copenhagen K.

Section VI: Other information
VI. 1)Is this notice a non-mandatory one? No.
 2)If applicable, indicate whether this procurement is a recurrent one and the estimated timing for further notices to be published
 3)Does the contract relate to a project/programme financed by EU funds? No.
 4)Additional information (if applicable): Tenderers from non-EU countries will also be considered.

The first specific agreement is expected to be awarded on signature of the framework contract.

Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see general terms and conditions applicable to contracts, Art. 2 (2)) apply to the tenderer.

 5)Date of dispatch of this notice: 2.4.2004.


Annex I - Procedure for submitting a tender

Annex II - Technical Specifications

Annex II A - Core set of indicators

Annex II B - Criteria for core set of indicators

Annex III - Identification sheet

Annex IV - Draft Framework Contract

Annex V - General terms and conditions

Annex VI - Draft specific agreement

Annex VII - Reimbursement of travel expenses

Annex VIII - Checklist

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European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Phone: +45 3336 7100