EEA/ADM/03/005 - Cleaning of the premises of the European Environment Agency

Call For Tender expired Published 30 Sep 2003


DK-Copenhagen: cleaning of the premises of the European Environment Agency

2003/S 187-168182

Contract notice


Is this contract covered by the Government Procurement Agreement (GPA)? Yes

Section I: Contracting authority

1) Official name and address of the contracting authority: European Environment Agency, Att: Domingo Zorrilla, Kongens Nytorv 6, DK-1050 Copenhagen. Tel.: 0045 33 36 71 11. Fax: 0045 33 36 71 99. E-mail: URL:

2) Address from which further information can be obtained: As in I.1.

3) Address from which documentation may be obtained: As in I.1.

4) Address to which tenders/requests to participate must be sent: As in I.1.

5) Type of contracting authority: EU institution.

Section II: Object of the contract

1) Description

1.1) Type of works contract (in case of works contract)

1.2) Type of supplies contract (in case of supplies contract)

1.3) Type of service contract (in case of service contract): Service category 14.

1.4) Is it a framework agreement? Yes.

1.5) Title attributed to the contract by the contracting authority: Cleaning of the premises of the European Environment Agency.

1.6) Description/object of the contract: Regular cleaning of the premises (offices, meeting rooms, etc.) of the European Environment Agency, which cover a total area of almost 7 000 m2, spread over five storeys according to tender documents.

1.7) Site or location of works, place of delivery or performance:
Kongens Nytorv 6, DK-1050 Copenhagen K.
NUTS code: DK000, DK001.

1.8) Nomenclature

1.8.1) Common Procurement Vocabulary (CPV): 74750000.

1.8.2) Other relevant nomenclature (CPA/NACE/CPC)

1.9) Division into lots: No.

1.10) Will variants be accepted: No.

2) Quantity or scope of the contract

2.1) Total quantity or scope (including all lots and options, if applicable)

2.2) Options (if applicable). Description and time when they may be exercised (if possible)

3) Duration of the contract or time-limit for completion: Period in months: 36+12 (from the award of the contract). Starting: 1.3.2004.

Section III: Legal, economic, financial and technical information

1) Conditions relating to the contract

1.1) Deposits and guarantees required (if applicable)

1.2) Main terms of financing and payment and/or reference to the relevant provisions: See tender documents.

1.3) Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable)

2) Conditions for participation

2.1) Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required

2.1.1) Legal position - means of proof required: - Identification sheet (see tender documents); - copy of trade register;- copy of VAT registration.

2.1.2) Economic and financial capacity - means of proof required:
Proof of economic and financial capacity may be furnished by one or more of the following documents:
a) appropriate statements from banks or evidence of professional risk indemnity insurance;
b) the presentation of balance sheets or extracts from balance sheets for at least the past two years for which accounts have been closed, where publication of the balance sheet is required under company law of the country in which the economic operator is established;
c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the past three financial years.

2.1.3) Technical capacity - means of proof required:
Evidence of the technical and professional capacity may be furnished on the basis of the following documents:
a) a list of the principal services provided in the past three years, with the sums, dates and recipients, public or private;
b) a description of the measures employed to ensure the quality of services;
c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the firm, especially those responsible for quality control;
d) a statement of the average annual manpower and the number of managerial staff of the service provider or contractor in the past three years;
e) an indication of the proportion of the contract which the service provider may intend to subcontract.

3) Conditions specific to services contracts

3.1) Is provision of the service reserved to a specific profession? No.

3.2) Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract? No.

Section IV: Procedure

1) Type of procedure: Open.

1.1) Have candidates already been selected? (for negotiated procedure only and if applicable)

1.2) Justification for the choice of accelerated procedure (if applicable)

1.3) Previous publication concerning the same contract (if applicable)

1.3.1) Prior information notice concerning the same contract (if applicable)

1.3.2) Other previous publications

1.4) Envisaged number of suppliers which will be invited to tender (when applicable)

2) Award criteria: The most economically advantageous tender in terms of:
1. working environment (30);
2. external environment (20);
3. quality (20);
4. price (30).
In descending order of priority: no.

3) Administrative information

3.1) Reference number attributed to the file by the contracting authority: EEA/ADM/03/005.

3.2) Conditions for obtaining contract document and additional documents

3.3) Time-limit for receipt of tenders or requests to participate (depending whether it is an open, restricted or negotiated procedure): 10.11.2003 or 52 days from dispatch of notice. Time: 16.00.

3.4) Dispatch of invitations to tender to selected candidates (in restricted and negotiated procedure)

3.5) Language or languages in which tenders or requests to participate can be drawn up: Danish, Dutch, English, Finnish, French, German, Greek, Italian, Portuguese, Spanish, Swedish.

3.6) Minimum time frame during which the tenderer must maintain its tender (in case of an open procedure): 6 months from the deadline stated for receipt of tenders.

3.7) Conditions for opening tenders

3.7.1) Persons authorized to be present at the opening of tenders: European Environment Agency's representatives and one representative of each tenderer. Please inform Mr D. Zorrilla by separate mail of your wish to attend the opening.

3.7.2) Date, time and place: Date: 17.11.2003. Time: 14:00. Place: European Environment Agency, Reception, Kongens Nytorv 6, DK-1050 Copenhagen K.

Section VI: Other information

1) Is this notice a non-mandatory one? No.

2) If applicable, indicate whether this procurement is a recurrent one and the estimated timing for further notices to be published

3) Does the contract relate to a project/programme financed by EU funds? No.

4) Additional information (if applicable): Grounds for exclusion:
The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see general terms and conditions applicable to contracts, Art. 2 (2)) applies to the tenderer.
Inspection visit (no reimbursement of costs):
A presentation of the EEA premises will be conducted by Mr. Domingo Zorrilla, Logistics Group Coordinator, on Wednesday, 22 October 2003 at 17:30 (meet at the entrance of the Agency, please be in time). Drawings of the building are handed out during this visit.

5) Date of dispatch of this notice: 18.9.2003.


Annex I: Technical Specifications [263 Kb PDF]

Annex II: Procedure for submitting [15 Kb PDF]

Annex III: Identifiaction sheet [5 Kb PDF]

Annex IV: Draft Framework contract [28 Kb PDF]

Annex V: General Terms [32 Kb PDF]

Annex VI: Checklist [6 Kb PDF]

Annex I-VI: All 6 annexes [358 Kb PDF]

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European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Phone: +45 3336 7100