EEA/AD/2011/5

The European Environment Agency (EEA) is organising an open competition with a view to establishing a reserve list of temporary agents to work within the area of climate change mitigation. Recruitment is envisaged in 2012 pending the approval of the post by the budgetary authority.

THE AGENCY:

The EEA is an Agency of the European Union (EU) and one of the decentralised Community bodies. The EEA aims to support sustainable development and to help achieve significant and measurable improvement in Europe’s environment, through the provision of timely, targeted, relevant and reliable information to policy-making agents and the public.

JOB DESCRIPTION:

Under the responsibility of the Head of the Mitigation Group, reporting to the Head of the Air and Climate Change Programme, the Project Manager shall be responsible for supporting EEA’s greenhouse gas (GHG) data monitoring, reporting and verification (MRV) activities and contributing to EEA assessments in the area of climate change mitigation.

The position will entail the following tasks:

• Assisting with the coordination of the annual review of Member State GHG inventories as foreseen under the EU Effort Sharing Decision and forthcoming revised EU GHG Monitoring Mechanism Decision, ensuring annual data review activities are performed to a high level of quality and in accordance with agreed protocols and processes;
•  Contributing to the implementation of future MRV activities under the revised EU Monitoring Mechanism Decision, including provision of support to both the EEA’s annual compilation of the EU greenhouse gas emissions inventory and the improvement of quality of Member States’ national GHG inventories;
• Analysing Member State information on projected progress towards obligations under the Effort Sharing Decision, and assessing information reported on national policies and measures and national projections;
• Contributing to EEA’s regular reports assessing greenhouse emission trends, future emission pathways and underlying explanatory factors for these;
• Contributing to capacity building activities aiming to assist EEA Member and cooperating countries with international and EU MRV obligations in the area climate change mitigation.

ELIGIBILITY CRITERIA:

Candidates applying must satisfy the following eligibility criteria on the closing date for the submission of applications:

a)  Successful completion of university studies attested by a degree relevant to the field concerned (eg. in natural or applied sciences), where the normal duration of university education is 4 years or more OR successful completion of university studies attested by a degree relevant to the field concerned (eg. in natural or applied sciences), where the normal duration of university education is 3 years;                                   

b)  A minimum of 3 years (with a 4 year degree) OR 4 years (with a 3 year degree) of relevant professional experience after award of the university degree.

In addition, in order to be eligible a candidate must:

• Be a national of one of the member countries of the EEA (Member States of the European Union plus Iceland, Liechtenstein, Norway, Switzerland and Turkey);
• Enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by law concerning military service;
• Have a thorough knowledge of one of the languages of the EEA member countries and a satisfactory knowledge of another of these languages (corresponding to level B.2 of the Common European Framework of Reference for languages CEFR);
• Meet the character requirements for the duties involved;
• Be physically fit to perform the duties linked to the post.

Candidates should assess carefully and check before submitting their application whether they fulfil all the conditions for admission laid down in the vacancy notice, particularly in terms of qualifications and relevant professional experience.

SELECTION CRITERIA:

Essential:

• A minimum of 3 years (with a 4 year degree) OR 4 years (with a 3 year degree) of professional experience in the areas mentioned under “Job description”;
• A sound practical understanding of emission inventory compilation principles and inventory quality criteria, and familiarity with relevant international emission inventory review processes and practices;
• Knowledge of relevant UNFCCC and IPCC guidance material including the Revised 1996 IPCC Guidelines and the IPCC Good Practice Guidance, together with practical experience in their application;
• Detailed knowledge of the legal requirements for EU and international greenhouse gas information reporting, together with a demonstrable understanding of the main EU and international climate mitigation policy processes;
• Experience in analysis of greenhouse gas emission trends, drivers and projections, including the effects of policies and measures;
• Excellent project management skills and experience, including delivery of complex projects involving a variety of stakeholders;
• Understanding of political sensitivities and institutional awareness;
• Excellent communication and interpersonal skills, with a demonstrable ability to establish and maintain effective working relations in a multicultural environment;
• Excellent knowledge of written and spoken English;
• Excellent knowledge of the main MS Office Software, namely Word, Excel, PowerPoint and Outlook.

Advantageous:

• Familiarity and understanding of relevant air pollutant emissions reporting, monitoring and verification activities within the EU and internationally;
• Knowledge of the roles and responsibilities of the European Institutions.

CONTRACTUAL CONDITIONS:

The successful candidate will be offered a Temporary Agent contract in accordance with Article 2a) of the Conditions of Employment of Other Servants of the European Communities. The selected candidate will be employed for an initial time period of four years, renewable.

Successful candidates who are recruited undergo an initial probation period of 6 months.

The basic monthly salary of a Temporary Agent AD6 (step 1), before any deductions or allowances, on 1 July 2010 amounts to EUR 4,921.28. To the basic salary a weighting factor is to be added (34.1%) for Denmark from 1 July 2010. The salaries of Temporary Agents are subject to a community tax deducted at source. They are exempt from national tax.

In addition to their basic salary, staff members may be entitled to various allowances, in particular an expatriation or foreign residence allowance, and family allowances, including household allowance, dependent child allowance, pre-school allowance and an education allowance.

Please note that recruitment is done in the first or second step of the indicated grade, depending on the duration of the acquired professional experience.

Under certain circumstances, in particular where staff members are obliged to change their place of residence in order to take up employment, the Agency may also reimburse various expenses incurred on recruitment, notably removal expenses.

The place of work will be Copenhagen, Denmark.

It is brought to the particular attention of candidates that the provisions of Articles 11 to 26 of the Staff Regulations, concerning the rights and obligations of officials, shall apply by analogy to Temporary Agents. These rules specify that:

“An official shall carry out his duties and conduct himself solely with the interests of the Communities in mind; he shall neither seek nor take instructions from any government, authority, organization or person outside his institution. He shall carry out the duties assigned to him objectively, impartially and in keeping with his duty of loyalty to the Communities.

An official shall not without the permission of the appointing authority accept from any government or from any other source outside the institution to which he belongs any honour, decoration, favour, gift or payment of any kind whatever, except for services rendered either before his appointment or during special leave for military or other national service and in respect of such service.”

For further information on the Staff Regulations and the Conditions of Employment of Other Servants of the European Communities see:

http://ec.europa.eu/civil_service/docs/toc100_en.pdf

SELECTION PROCEDURE:

A Selection Committee is set up for the selection procedure. It consists of members designated by the Appointing Authority and the Staff Committee. The Selection Committee is bound by the principle of confidentiality as enshrined in Article 6 of Annex III to the Staff Regulations. This works in two ways: first, it imposes obligations to ensure equal treatment for candidates; and second, it seeks to protect the Selection Committee to ensure that its decisions are totally impartial.

The Selection Committee adheres strictly to the conditions of admission laid down in the vacancy notice when deciding whether or not candidates are eligible. Candidates admitted to a previous selection procedure will not automatically be eligible. Candidates are strictly forbidden to make any contact with the members of the Selection Committee, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

Should the Selection Committee discover at any stage in the procedure that the candidate does not meet one or more of the general or special conditions for admission to the selection procedure, the candidate will be disqualified.

The Selection Committee decides on those candidates who are admitted to the selection procedure in accordance with the requirements as specified under eligibility criteria. The applications of the candidates admitted to the selection procedure are reviewed to establish whether or not they show evidence of all requirements as specified under selection criteria. The Selection Committee will invite for an interview the candidates they deem best qualified. The interview will be held in English and the candidate’s knowledge of other languages will also be assessed during the interview. Candidates invited for an interview will be asked to undergo a technical, written and/or oral test in the area of expertise required for the post. The test and the interview will take place in Copenhagen (Denmark) where the Agency has its seat and where the place of employment is.

At the end of the interviews the Selection Committee will submit the list of suitable candidates to the Appointing Authority who will decide on the establishment of a reserve list. This usually follows from follow-up recruitment interviews conducted by the Appointing Authority with the suitable candidates. Candidates shall note that inclusion on the reserve list does not guarantee recruitment. Recruitment is envisaged in 2012 pending the approval of the post by the budgetary authority.

The reserve list for this post will be valid until 31 December 2013 and may be extended at the discretion of the Appointing Authority.

Prior to contract signature, the successful candidate will be asked:

• to provide original or certified copies of all relevant documents proving his/her eligibility, including a police certificate confirming the absence of any criminal record;
• to undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved.

PERSONAL DATA PROTECTION:

Any personal data provided by the applicant shall be processed pursuant to European Regulation related to personal data protection, in particular Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movements of such data. This applies in particular to the confidentiality and security of such data.

Personal data shall be processed solely for the purposes of this selection procedure.

The applicant shall have the right of access to his/her personal data and the right to rectify or update any such data that is inaccurate or incomplete at any time during the application procedure. The right to rectify can only be exercised up to the closing date for submission of applications. However, inaccurate identification data may be rectified at any time during and after the application procedure. Any request for access or rectification of personal data shall be addressed in writing to the Human Management Resource Group at the address: European Environment Agency, Kongens Nytorv 6, 1050 Copenhagen K, Denmark, or at the e-mail address: recruitment.enquiries@eea.europa.eu.

The applicant can, upon request, be provided with their evaluation results at all stages of the selection procedure. The request must be submitted to the Human Management Resource Group at the address: European Environment Agency, Kongens Nytorv 6, 1050 Copenhagen K, Denmark, or at the e-mail address: recruitment.enquiries@eea.europa.eu.

The Agency does not make public the names of successful candidates on reserve lists. However, it is possible that, for the purposes of recruitment and related planning purposes, members of the Agency’s senior management team may have access to reserve lists and in specific cases, to the application of a candidate.

Should the applicant have any queries concerning the processing of his/her personal data, s/he shall address them to the European Environment Agency at the following e-mail address:

dataprotectionofficer@eea.europa.eu

Applicants are entitled to have recourse at any time to the European Data Protection Supervisor (http://www.edps.europa.eu; EDPS@edps.europa.eu) if they consider that their rights under Regulation (EC) No 45/2001 have been infringed as a result of the processing of their personal data by the EEA.

EQUAL TREATMENT:

EEA is an equal opportunities employer and accepts applications without distinction on the grounds of gender, colour, racial, social or ethnic origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation, marital status or family situation, or any other status. Staff is recruited on the broadest possible geographical basis from among nationals of all EEA member countries.

APPLICATION PROCEDURE:

Interested candidates must apply by filling in electronically the application form below.

Please note that the address indicated on the form will be used as the location for travel for candidates invited to an interview.

To the application form must be attached:

• The European CV below duly filled in
• A letter of motivation

Application documents:

• Template Europass CV
• Instructions for Europass CV

NB: Failure to submit any of the required documents will lead to exclusion from the procedure.

Closing date for application: Tuesday 23 August 2011, at 12.00 (Central European Time)

Applications sent after this date will be rejected.

Please ensure that you observe the following:

1.      Remember to take time zones into consideration when sending your application.

2.      Remember to fill in the application form below.

3.      Include a CV using the Europass template attached and a letter of motivation.

4.      Ensure to specify in your CV exact starting and end dates of professional experiences (date/month/year) as well as percentage of work activity in case the experience is not full time.

5.      Once your application has been submitted, you will receive an automatic reply.

6.      It is your responsibility to keep the automatic reply message as proof of submission of your application.

7.      Should you not receive an automatic reply message, please check whether the e-mail has been filtered by the spam filter set up on your e-mail account. Please re-submit your application if this is not the case, or contact Human Resources on the e-mail address indicated at the end of this vacancy notice.

8.      Please do not leave it until the last minute to submit your application.   Experience has shown that the system can become overloaded as the deadline for applications approaches and you may find it difficult to submit your application in time. Applications not submitted in time cannot be considered valid.

9.      You may apply in any of the official languages of the European Union but the use of English is encouraged to facilitate the selection process.

REQUEST FOR REVIEW:

A candidate who feels that a mistake has been made regarding eligibility may ask to have his/her application reconsidered by sending, within 10 calendar days of the date of notification, a request for review, quoting the number of the selection procedure concerned to the Chairperson of the Selection Committee at the following address: European Environment Agency, Kongens Nytorv 6, 1050 Copenhagen K, Denmark, or electronically at the e-mail address: recruitment.enquiries@eea.europa.eu.   

The Selection Committee will reconsider the application and notify the candidate of its decision within 15 working days of receipt of the request for review.

APPEAL PROCEDURES:

If a candidate considers that he/she has been adversely affected by a particular decision, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities, at the following address:

Executive Director
European Environment Agency
Kongens Nytorv 6
1050 Copenhagen K
Denmark

The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to run from the time the candidate is notified of the act adversely affecting him/her.