EEA/ADS/07/005 - Supply of an electronic document and records management system (EDRMS) for the European Environment Agency (EEA) and provision of related services - Award notice

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DK-Copenhagen: supply of an electronic document and records management system (EDRMS) for the European Environment Agency and provision of related services

2007/S 204-247330

Contract award notice

Supplies


Section I: Contracting authority
I.1)
Name, addresses and contact point(s):
European Environment Agency, attn: Sys Nymand, Kongens Nytorv 6, DK-1050 Copenhagen. Fax (45) 33 36 72 74. E-mail: Sys.Nymand@eea.europa.eu.

Internet address(es):

General address of the contracting authority: http://www.eea.europa.eu/.

I.2)
Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
Environment.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Supply of an electronic document and records management system (EDRMS) for the European Environment Agency and provision of related services.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Supplies.
Purchase.
Main place of delivery:
EEA's offices.
II.1.4)
Short description of the contract or purchase(s):
To deliver and install a fully-integrated, ready-to-use EDRMS (including licenses) at the EEA's premises and to provide a number of related services. The required system must be a comprehensive solution for the electronic archiving and filing of documents. In addition to the core functions of an electronic archive such as document storage, filing, search and retrieval, the system shall allow workflow management, batch scanning with barcode, tight integration with MS Office and the administration of paper archives.
II.1.5)
Common procurement vocabulary (CPV):
72220000.
II.1.6)
Contract covered by the Government Procurement Agreement (GPA):
No.
II.2)
Total final value of contract(s):
EUR 155 180, excluding VAT.

Section IV: Procedure
IV.1)
Type of procedure:
Negotiated without a call for competition.
Justification for the choice of negotiated procedure without a call for competition:
a) no tenders or no appropriate tenders in response to: open procedure;
j) all tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or unacceptable. Only those tenderers who satisfied the qualitative selection criteria were included in the negotiations.
IV.2)
Award criteria
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of:
criteria; weighting:
1. price; 200;
2. technical merit:
a) technical functions of the EDRMS; 100;
b) user-friendliness of trial database; 100.
IV.2.2)
An electronic auction was used:
No.
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
EEA/ADS/07/008.
IV.3.2)
Previous publication(s) concerning the same contract:
Contract notice number in OJ: 2007/S 83-100896 of 28.4.2007.

Section V: Award of contract

Contract No: 3321/B2007/EEA.53080

Title: supply of an electronic document and records management system (EDRMS) for the EEA and provision of related services
V.1)
Date of contract award:
27.8.2007.
V.2)
Number of offers received:
3.
V.3)
Name and address of economic operator to whom the contract has been awarded:
Traen Informationssystemer A/S, Vesterbrogade 95A, DK-1620 Copenhagen V.
V.4)
Information on value of contract:
Initial estimated total value of the contract: EUR 175 000.
Total final value of the contract: EUR 155 180.
V.5)
The contract is likely to be sub-contracted:
No.

Section VI: Complementary information
VI.1)
Contract related to a project and/or programme financed by Community funds:
No.
VI.2)
Additional information:
Negotiated procedure in accordance with Article 127(1) lit.a and (2) IR following open procedure (EEA/ADS/07/005) which was formally closed.
VI.3)
Procedures for appeal
VI.3.1)
Body responsible for appeal procedures:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu.

Body responsible for mediation procedures:

The European Ombudsman, 1, avenue du Président Robert Schuman, F-67001 Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail: euro-ombudsman@europarl.europa.eu. URL: http://www.euro-ombudsman.europa.eu.

VI.3.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Insofar as the Court of First Instance of the European Communities has jurisdiction, within 2 months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day on which the person concerned had knowledge of the relevant information; a complaint to the European Ombudsman has no impact on the above deadline for lodging an appeal.
VI.3.3)
Service from which information about the lodging of appeals may be obtained:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu.
VI.4)
Date of dispatch of this notice:
11.10.2007.


DK-Copenhagen: supply of an electronic document and records management system (EDRMS) for the European Environment Agency and provision of related services

2007/S 178-217132

Contract award notice

Supplies


Section I: Contracting authority
I.1)
Name, addresses and contact point(s):
European Environment Agency, attn: Sys Nymand, Kongens Nytorv 6, DK-1050 Copenhagen. Tel. (45) 33 36 71 00. Fax (45) 33 36 72 74. E-mail: Sys.Nymand@eea.europa.eu.

Internet address(es):

General address of the contracting authority: http://www.eea.europa.eu/.

I.2)
Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
Environment.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract
II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Supply of an electronic document and records management system (EDRMS) for the European Environment Agency and provision of related services.
II.1.2)
Type of contract and location of works, place of delivery or of performance:
Supplies.
Purchase.
Main place of delivery:
EEA offices.
II.1.4)
Short description of the contract or purchase(s):
The future contractor is expected to deliver and install a fully-integrated, ready-to-use EDRMS (including licences) at the EEA premises and to provide a number of related services. The required system must be a comprehensive solution for the electronic archiving and filing of documents. In addition to the core functions of an electronic archive such as document storage, filing, search and retrieval, the system shall allow workflow management, batch scanning with barcode, tight integration with MS Office and the administration of paper archives.
II.1.5)
Common procurement vocabulary (CPV):
72220000.
II.1.6)
Contract covered by the Government Procurement Agreement (GPA):
No.
II.2)
Total final value of contract(s):
Value: EUR 175 000, excluding VAT.

Section IV: Procedure
IV.1)
Type of procedure:
Open.
IV.2)
Award criteria
IV.2.1)
Award criteria:
The most economically advantageous tender in terms of:
criteria; weighting:
1. price; 200;
2. technical merit:
a) technical functions of the EDRMS; 100;
b) user-friendliness of trial database; 100.
IV.2.2)
An electronic auction was used:
No.
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
EEA/ADS/07/005.
IV.3.2)
Previous publication(s) concerning the same contract:
Contract notice number in OJ: 2007/S 83-100896 of 28.4.2007.

Section V: Award of contract
V.2)
Number of offers received:
4.

Section VI: Complementary information
VI.2)
Additional information:
Open procedure formally closed and a negotiated procedure in accordance with Article 127(1) lit.a and (2) IR has been started.
VI.3)
Procedures for appeal
VI.3.1)
Body responsible for appeal procedures:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu.

Body responsible for mediation procedures:

The European Ombudsman, 1, avenue du Président Robert Schuman, F-67001 Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail: euro-ombudsman@europarl.europa.eu. URL: http://www.euro-ombudsman.europa.eu.

VI.3.2)
Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Insofar as the Court of First Instance of the European Communities has jurisdiction, within 2 months of the notification to the plaintiff (date of receipt), or, in the absence thereof, the day on which the person concerned had knowledge of the relevant information; a complaint to the European Ombudsman has no impact on the above deadline for lodging an appeal.
VI.3.3)
Service from which information about the lodging of appeals may be obtained:
Court of First Instance of the European Communities (insofar as the CFI has jurisdiction), boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail: CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu.
VI.4)
Date of dispatch of this notice:
5.9.2007.
European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Denmark
Phone: +45 3336 7100