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You are here: Home / About EEA / Documents / Register of the processing operations of personal data at EEA

Register of the processing operations of personal data at EEA

Regulation (EC) 45/2001 requires that the data protection officer keeps a register of processing operations of personal data of the EEA. This register contains the notifications of the data controllers to the data protection officer on their processing of personal data. This register may be inspected by any person.

 

Process name
Main areaSub areaNumber

Data controller

Prog.Documents 
Selection procedure for TA and CA Human
Resources
Recruitment HR1 Head of ADS1 ADS
Selection procedure for SNE Human
Resources
Recruitment HR2 Head of ADS1 ADS
Management of medical/health
data
Human
Resources
Personnel administration HR3 Head of ADS1 ADS
Administrative enquiries/Disciplinary procedures Human
Resources
Personnel administration HR4 Head of ADS1 ADS
Management of personnel files Human
Resources
Personnel administration HR5 Head of ADS1 ADS
Fixation of individual rights and payment of salaries Human
Resources
Personnel administration HR6 Head of ADS1 ADS
Leave management Human
Resources
Personnel administration HR7 Head of ADS1 ADS
  • Notification
Complaints & appeals Human
Resources
Personnel administration HR8 Head of ADS1 ADS
Time registration and Flexitime Human
Resources
Personnel administration HR9 Head of ADS1 ADS
Probationary reports Human
Resources
Career Development HR10 Head of ADS1 ADS
  • Notification
Appraisal reports Human
Resources
Career Development HR11 Head of ADS1 ADS
  • Notification
Preventing Psychological and sexual harassement Human
Resources
Working Environment HR12 Head of ADS1 ADS
  • Notification
Leadership Orientations Questionnaires (LOQ/HPMQ) Human Resources Career Development HR14 ADS1 ADS
Active directory service IT systems  IT systems  IT1 Head of
OSE
 OSE
CIRCA LDAP Directory IT systems  IT systems  IT2 Head of
OSE
 OSE
E-mail services IT systems  IT systems  IT3 Head of
OSE
 OSE
Internal video broadcast (streaming and recording) IT systems  IT systems  IT4 Head of
OSE
 OSE
Intranet logs processing IT systems  IT systems  IT5 Head of
OSE
 OSE
SI2/ABAC - EEA budget and accounting system IT systems  IT systems  IT6 Head of
OSE
 OSE
Telephony system processing IT systems  IT systems  IT7 Head of OSE  OSE
Business Continuity Planning (BCP) IT systems IT systems IT8 Head of OSE2 OSE
Export of EEA directory services to ECAS (EC authentification service) IT systems IT systems IT9 Head of OSE2 OSE
Export of EEA address book to the EC address book IT systems IT systems IT10 Head of OSE2 OSE
Internal audit process from Internal Audit Capability (IAC) EEA Management  EEA Management MGMT1 Internal auditor from IAC  EDO
Video-surveillance Facilities Management Security FM1 Head of
OSE
OSE
  • Notification
Staff access cards Facilities Management Security FM2 Head of
OSE
OSE
Guest cards/sign-in Facilities Management Security FM3 Head of
OSE
OSE
Staff business cards Facilities Management Staff Identification FM4 Head of
OSE
OSE
Staff photographs/Photo gallery Facilities Management Staff Identification FM5 Head of
OSE
OSE
Key register Facilities Management Other FM6 Head of
OSE
OSE
Addess database
/ SuperOffice
Communication External communication COM1 Head of COM  COM
Public enquiries Communication External communication COM3 Head of COM  COM
Generation'92 Communication External communication COM4 Head of COM COM
ImaginAIR photo story competition Communication External communication COM5 Head of COM COM
Address database for dissemination of EEA information to the general public Communication External communication COM6 Head of COM COM
Waste*smART competition Communication External communication COM7 Head of COM COM
Grant and procurement award procedures including call for expression of interest Work programme management Grant and procurement award procedures  WPM1 Procurement officer  ADS

 

Processing of personal data in the context of EEA meetings, events, conference and workshops  Work programme management  Management of EIONET  WPM2 Head of
ADS
 ADS

 

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European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Denmark
Phone: +45 3336 7100