Closed calls for tenders

EEA/ITS/02/003 - Events services for the European Environment Agency

Events services for the European Environment Agency

(See also downloadable documents at the bottom of this page)

Open Procedure

1. Awarding authority and place of delivery

The European Environment Agency,
Kongens Nytorv 6,
DK-1050 Copenhagen K,
Telephone +45-33 36 71 00,
Telefax +45-33 36 71 97.

2. Award procedure: Open call for tender No. EEA/ITS/02/003

3. Purpose

To provide the European Environment Agency with services relating to the preparation and carrying out of events on EEA matters, agency products, environmental information or other related issues.

4. Contract details

The selected company will be awarded a framework contract for three years with two possible extensions of one year each, and on the condition that the criteria (below) are continuously met.

Under the framework contract, the selected company will be engaged through specific agreements for each concrete project.

5. Request for specifications

(a) Detailed specifications of the work to be undertaken are attached or can be requested by e- mail from linda.jandrup@eea.eu.int. Written requests can also be sent by fax +45-33367197, or mail, to Linda Jandrup, European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.

(b) The specifications are dispatched free of charge.

6. Submission of tenders

(a) Languages in which the tenders must be drawn up: one of the 22 official languages of the European Environment Agency (the 11 official languages of the EU plus Bulgarian, Czech, Estonian, Hungarian, Icelandic, Latvian, Lithuanian, Norwegian, Rumanian, Slovak and Slovenian).

(b) Deadline: Offers must be received 52 calendar days or on the first working day after, following dispatch of this call for tender to the Official Journal of European Communities.

Tenderers will be required to comply fully with the invitation to tender.

7. Opening of tenders

Officials from the Agency and EEA's Financial Controller are authorised to be present at the opening.

8. Prices and terms

Submission of a tender implies acceptance of the terms specified in the Agency's "General terms and conditions applicable to contracts" in all matters not governed by this invitation to tender and waiver your company's own terms of business.

Prices must be in euro and VAT must be specified where applicable.

9. Selection criteria

• financial stability of the vendor, as evident from inscriptions in VAT register, trade register, annual reports, and financial statements over the past 3 years
• whether the business activity of the company is relevant from the standpoint of the task in question
• understanding of the European Environment Agency's international business and experience in services for similar institutions
• clarity of documentation and presentation.

10. Awarding criteria

• cost per day, consultancy services for planning and preparing events
• cost per day, registration desk/secretarial personnel
• quotations of costs of preparing and executing specimen events as described in the call for tender documentation
• experience in working in an international context
• experience in working with EU-related matters
• experience in planning, preparing and carrying out events on environmental matters

(The purpose of the specimen quotation is to facilitate comparison between bids, and it is therefore important the quotations be completed).

11. Date of dispatch of the notice: 4 June 2002

12. Date of receipt by the Office of Official Publications of the European Communities: 4 June 2002

Download:

Annex I Procedure for submitting an offer
Annex II Technical specifications
Annex IIa - Specimen quotation for events call for tender
Annex III Identifiaction sheet
Annex IV Draft framework contract
Annex V Draft specific agreement
Annex VI General conditions
Annex VII Reimbursement of travel expenses

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EEA/ADM/02/001 - Framework contract for Office and paper supplies

Call for Tender • EEA/ADM/02/001

Framework contract for Office and paper supplies

Open procedure

Awarding authority:

European Environment Agency
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Tel: (+45) 33 36 71 00
Fax: (+45) 33 36 71 99

Award procedure:

Open call for Tender (ref.: EEA/ADM/02/001)

Description of project:

Purchase of office and paper supplies

Contract type:

Purchase, framework contract

Division into lots:

No

Documents from:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Tel: (+45) 33 36 71 00
Fax: (+45) 33 36 71 99
E-mail: domingo.zorrilla@eea.eu.int

Deadline for receipt of tenders:

52 days from dispatch of notice (03/05/02)

25 June 2002 – 16.00

Languages:

Spanish, Danish, German, Greek, English, French, Italian, Dutch, Portuguese, Finnish, Swedish.

Opening of tenders (persons admitted):

European Environment Agency’s representatives, the financial controller and one representative of each tenderer.

Financing and payment:

Please see tender documents

Qualifications:

Legal status:

- Identification sheet
- Copy of trade register (if applicable)
- Copy of VAT registration (if applicable)

Financial capacity:

Exclusion cases: Companies being bankrupt or wound up, have ceased or suspended business activities, have suspended payments, have entered into an agreement with creditors or undertaken similar measures, or be subject to any procedure of this kind.

Technical capacity:

- presentation and description of the firm’s activities
- Please include a sample of the following items in your tender to compare quality:

Item No. 11: Carton binder green (1 flap)
Item No. 14: CD-rom recordable
Item No. 79: Plastic folder A4 0,11 mm
Item No. 87: Ringbinder A4 7cm 1414
Item No. 111: Recycling paper A4 "Svan mark" (some pages)

Offers should be made for the goods indicated in Annex II or comparable products of similar quality.

Tenders may lapse after:

6 months from the closing date of this call for tender

Award criteria:

The most economically advantageous tender as stated below:

- Quality
- Price
- Stability of delivery
- Environmental considerations

Variants:

No

Other information:

European Environment Agency
Domingo Zorrilla
Kongens Nytorv 6
DK-1050 Copenhagen K
Denmark
Tel: (+45) 33 36 71 00
Fax: (+45) 33 36 71 99
E-mail: domingo.zorrilla@eea.eu.int

Download

Annex 1-5 [224 Kb PDF] • Procedure for submitting a Call for Tender, Technical specifications, General terms and conditions, Deaft framework contract, Identification sheet

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EEA/EAS/001/02 - Framework contract for expert assistance in the area of energy and environment

Framework contract for expert assistance in the area of energy and environment

(Download of annexes at the bottom of this page)

OPEN procedure (EEA/EAS/001/02)

1. Awarding authority:

The European Environment Agency
Kongens Nytorv 6
DK-1050 Copenhagen
Denmark
Tel: (+45) 33 36 71 00
Fax: (+45) 33 36 71 99

2. Award procedure:

Open call for tender (ref.: EEA/EAS/001/02)

3. Description and objectives of project:

Following the Cardiff Summit, increasing attention is being given by the European Environment Agency to the monitoring of the progress of the integration of environmental concerns into the energy sector’s policies and to the assessment of the effectiveness of related policy instruments.

The energy sector has been defined to include all energy related activities, both energy supply activities (coal, oil and gas exploration and extraction, public electricity and heat production, refineries and other industries engaged in transforming primary energy into other energy products) and energy consumption activities (from the transport, industry, household, services and agriculture sectors). The Agency’s activities related to the energy sector (and its interaction with environment) requires access to a wide range of expertise, in particular on the integrated assessment of pressures/impacts engendered by the sector, energy - environment policy integration, energy economy, pricing, taxation, technology, links with other sectors etc. In addition, expertise will also be required regarding the wider sustainability concerns, including energy related socio-economic and health impacts and benefits.

Taking into account the priorities in the current and coming EEA work programmes, and the expertise currently available in the EEA and in its EIONET network (in particular European Topic Centres) and the co-operation with Eurostat (responsible for providing most of the statistics on developments in the socio-economic sectors), expertise is being sought to support the development of the Agency’s energy related activities and the preparation of the Agency’s 2002-2004 activities and projects on energy and the environment.

4. Purpose of call for tender:

To establish a framework agreement with a contractor that can provide broad support to the EEA’s various energy related tasks and projects in the implementation of its work programmes for 2002, 2003 and 2004.

5. Tasks:

Tasks can, among others, include:

• supporting the further development of the energy and environment indicator based report (see Annex VI of technical specifications) and of energy and environment indicators and indicator factsheets;
• contributing to the energy- relevant chapters in EEA main reports, in particular the Environmental Signals series and the 2004 state of the environment and outlooks report;
• providing data, methodological and assessment support to the Agency on energy and environment, including scenario development, policy effectiveness analyses, hotspot analyses;
• conducting specific studies (focus reports, technical reports) on the impacts and effectiveness of environmental and energy policy instruments and measures and reporting these in focus reports;
• support to the networking with energy related experts, organisations and authorities throughout Europe.

These tasks are to be developed in close co-operation with EEA project managers, the European Topic Centres and Eurostat.

The offer should express the tenderer’s views and insights on the tasks mentioned in the description above and experience in the aspects mentioned in point 10 below.

The broader requirements of the energy related projects being developed by the EEA will determine the numbers of days and staff to be allocated to each specific agreements that will be concluded under this framework contract.

6. Duration of the framework contract:

Three years (36 months) from the date of signing the contract, with the possibility to renew it twice for a period of one year, its maximum duration being limited to 5 years.

The expected consultancy workload for the first working year is (indicatively) estimated at 250 staff-days.

7. Request for tender documents:

• Technical specifications can be obtained from the European Environment Agency’s home page at http://org.eea.eu.int/­tenders/EAS00102/EAS-001-02-Technical-Specifications.pdf, or from the European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, for the attention of Ms Aphrodite Mourelatou by letter or fax (+45) 33 36 71 51.
• Deadline for request of specifications: 37 calendar days from the date of publication of this call for tender in the Official Journal of the European Communities.
• The documents will be dispatched free of charge.

8. Submission of tenders:

• Postal address: the European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark, for the attention of Ms Aphrodite Mourelatou and marked “Reply to call for tender EEA/EAS/001/02”.
• Languages in which they must be drawn up: 1 of 13 official languages of the European Environment Agency (the 11 official European Community languages plus Norwegian or Icelandic).
• Deadline for submission: 52 calendar days following the publication of this call for tender in the Official Journal of the European Communities.
• Other requirements: Tenders must be submitted in three copies and placed inside two sealed envelopes. The inner envelope, addressed to the person indicated above, should be marked: “Invitation to tender EEA/EAS/001/02 Not to be opened by the internal mail department”. If self-adhesive envelopes are used, they must be sealed with tape and the sender must sign across the tape.

9. Persons authorised to be present at the opening of tenders:

Officials from the Agency and financial controller.

10. Prices and payment terms:

The contractors will be expected to offer their services at daily rates (in EURO per day) according to the expertise offered and levels of experience (i.e. senior and junior contractor). Travel and subsistence expenses likely to be incurred in the course of execution of the contract (for short term missions to EEA and elsewhere) are to be excluded from these daily rates and indicated separately.

Travel and subsidence costs for short term missions to EEA or elsewhere shall be agreed under the specific agreements, and shall be reimbursed in accordance with the rules and conditions relating to the payment of missions expenses in force at the Agency.

In addition, daily rates have to be given for longer term periods of intra muros work at the EEA’s premises in Copenhagen (more than 14 consecutive days). These need to specify the daily fees and travel/subsistence costs (as calculated by the contractor) separately.

The terms of payment will be specified in the specific agreements and are those which are in force at the European Environment Agency for Service contracts.

11. Selection criteria:

Tenderers must provide evidence of their identity, financial and economic standing and professional and technical qualifications by means of the following documents:

• an identification sheet (name or business name, legal status, contact person etc.);
• a list of comparable services and projects performed over recent years;
• where applicable, references of the inscription on the VAT-register;
• where applicable, references of the inscription on the trade register;
• evidence of tenderer’s financial standing shall be furnished by (extracts from) financial statements for the past 3 years;
• detailed curriculum vitae of the candidate or, where applicable, of the personnel involved in the tender when it concerns a legal person;
• information on the candidate’s working languages and those in which the candidate is able to submit reports.

Tenders will lapse: 12 months after the final date for receipt of tenders.

12. Award criteria:

The contract will be awarded to the tenderer whose offer is the most advantageous in the working area or areas of interest, taking into account the following criteria:

• good knowledge of policies, data, information sources, and RTD in the energy and environment sector at the European level;
• proven track record of similar activities at the European level, i.e. competence of the working team and capacities to offer expertise on a broad range of energy/environment issues, such as experience in energy and environment policies, in assessing the environmental pressures and impacts from the energy sector, in the evaluation of the effectiveness of related policy measures and instruments, in the development of scenario/outlooks, in energy and environment statistics etc. Expertise should cover all energy related activities;
• composition of the team or consortium, which should reflect the wide geographical area of all EEA member countries (north-south-east-west);
• good writing skills and experience in reporting for policy supporting purposes;
• good networking capacities throughout Europe;
• competitiveness - financial considerations and guarantees offered.

Tenderers from consortiums of firms or groups of service providers or contractors shall specify the role, qualifications and experience of each member or group.

13. Framework contract

The successful company/consortium will be offered a framework contract of three years (36 months) from the date of signing the contract, with the possibility to renew it twice for a period of one year.

On the basis of this framework contract, the contractor will be engaged by the EEA, through specific agreements for each concrete energy related project.

14. Date of dispatch of the notice:

…..

15. Date of receipt by the Office for Official Publications of the European Communities:

XXXX

Download:

• Annex I-VI and Technical Specifications [PDF 450 Kb]

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EEA/IAR/006/01 - Framework contract for expert assistance in the area of transport and environment

Copenhagen, September 17, 2001

OPEN procedure (EEA/IAR/006/01)

1. Awarding authority:

The European Environment Agency
Kongens Nytorv 6
DK-1050 Copenhagen
Denmark
Tel: (+45) 33 36 71 00
Fax: (+45) 33 36 71 99

2. Award procedure:

Open call for tender (ref.: EEA/IAR/006/01)

3. Description and objectives of project:

Following the Cardiff Summit, increasing attention is being given by the European Environment Agency to the monitoring of the progress of the integration of environmental concerns into transport policies and to the assessment of the effectiveness of related policy instruments.

4. Purpose of call for tender:

To establish a framework agreement with a contractor that can provide broad support to the EEA’s various transport related tasks and projects in the implementation of its work programmes for 2002, 2003 and 2004.

5. Tasks:

Tasks can, among others, include:

• supporting the further development of the transport and environment reporting mechanism (TERM);
• contributing to the transport- relevant chapters in EEA main reports, in particular the Environmental Signals series, the Kiev report (pan-European coverage) and the 2004 state of the environment and outlooks report;
• providing data, methodological and assessment support to the Agency on transport and environment, including scenario development, policy effectiveness analyses, hotspot analyses;
• conducting specific studies (focus reports, technical reports) on the impacts and effectiveness of environmental and transport policy instruments and measures and reporting these in focus reports;
• support to the networking with transport related experts, organisations and authorities throughout Europe.

These tasks are to be developed in close co-operation with EEA project managers, the European Topic Centres and Eurostat.

The offer should express the tenderer’s views and insights on the tasks mentioned in the description above and experience in the aspects mentioned in point 10 below.

The broader requirements of the transport related projects being developed by the EEA will determine the numbers of days and staff to be allocated to each specific agreements that will concluded under this framework contract.

6. Duration of the framework contract:

Three years (36 months) from the date of signing the contract, with the possibility to renew it twice for a period of one year, its maximum duration being limited to 5 years.

The expected consultancy workload for the first working year is (indicatively) estimated at 400 staff-days.

7. Request for tender documents:

• Technical specifications can be obtained from the European Environment Agency’s home page at http://org.eea.eu.int/tenders , or from the European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, for the attention of Ms Ann Dom by letter or fax (+45) 33 36 71 51.
• Deadline for request of specifications: 37 calendar days from the date of publication of this call for tender in the Official Journal of the European Communities.
• The documents will be dispatched free of charge.

8. Submission of tenders:

• Postal address: the European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark, for the attention of Ms Ann Dom and marked “Reply to call for tender EEA/IAR/006/01”.
• Languages in which they must be drawn up: 1 of 13 official languages of the European Environment Agency (the 11 official European Community languages plus Norwegian or Icelandic).
• Deadline for submission: 52 calendar days following the publication of this call for tender in the Official Journal of the European Communities.
• Other requirements: Tenders must be submitted in three copies and placed inside two sealed envelopes. The inner envelope, addressed to the person indicated above, should be marked: “Invitation to tender EEA/IAR/006/01 Not to be opened by the internal mail department”. If self-adhesive envelopes are used, they must be sealed with tape and the sender must sign across the tape.

9. Persons authorised to be present at the opening of tenders:

Officials from the Agency and financial controller.

10. Prices and payment terms:

The contractors will be expected to offer their services at daily rates (in EURO per day) according to the expertise offered and levels of experience (i.e. senior and junior contractor). Travel and subsistence expenses likely to be incurred in the course of execution of the contract (for short term missions to EEA and elsewhere) are to be excluded from these daily rates and indicated separately.

Travel and subsidence costs for short term missions to EEA or elsewhere shall be agreed under the specific agreements, and shall be reimbursed in accordance with the rules and conditions relating to the payment of missions expenses in force at the Agency.

In addition, daily rates have to be given for longer term periods of intra muros work at the EEA’s premises in Copenhagen (more than 14 consecutive days). These need to specify the daily fees and travel/subsistence costs (as calculated by the contractor) separately.

The terms of payment will be specified in the specific agreements and are those which are in force at the European Environment Agency for Service contracts.

11. Selection criteria:

Tenderers must provide evidence of their identity, financial and economic standing and professional and technical qualifications by means of the following documents:

• an identification sheet (name or business name, legal status, contact person etc.);
• a list of comparable services and projects performed over recent years;
• where applicable, references of the inscription on the VAT-register;
• where applicable, references of the inscription on the trade register;
• evidence of tenderer’s financial standing shall be furnished by (extracts from) financial statements for the past 3 years;
• detailed curriculum vitae of the candidate or, where applicable, of the personnel involved in the tender when it concerns a legal person;
• information on the candidate’s working languages and those in which the candidate is able to submit reports.

Tenders will lapse: 12 months after the final date for receipt of tenders.

12. Award criteria:

The contract will be awarded to the tenderer whose offer is the most advantageous in the working area or areas of interest, taking into account the following criteria:

• good knowledge of policies, data, information sources, and RTD in the transport and environment sector at the European level;
• proven track record of similar activities at the European level, i.e. competence of the working team and capacities to offer expertise on a broad range of transport/environment issues, such as experience in assessing the environmental pressures and impacts from the the transport sector, in the evaluation of the effectiveness of related policy measures and instruments, in the development of scenario/ outlooks, in geographic assessments (e.g. using GIS), etc. Expertise should cover all transport modes;
• composition of the team or consortium, which should should reflect the wide geographical area of all EEA member countries (north-south-east-west);
• good writing skills and experience in reporting for policy supporting purposes;
• good networking capacities throughout Europe;
• competitiveness - financial considerations and guarantees offered.

Tenders from consortiums of firms or groups of service providers or contractors shall specify the role, qualifications and experience of each member or group.

13. Framework contract

The successful company/consortium will be offered a framework contract of three years (36 months) from the date of signing the contract, with the possibility to renew it twice for a period of one year.

On the basis of this framework contract, the contractor will be engaged by the EEA, through specific agreements for each concrete transport related project.

14. Date of dispatch of the notice: September 6, 2001

15. Date of receipt by the Office for Official Publications of the European Communities: September 6, 2001

Enclosures: Call for tender documents (136 Kb PDF)

Annex VI: TERM 2001 report (1.37 Mb PDF)

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EEA/ADM/01/002 - Operation of the European Environment Agency’s telecommunication services

Open Call for Tender:

Operation of the European Environment Agency’s telecommunication services

1. Awarding authority

   The European Environment Agency, Copenhagen, Denmark

2. Award procedure

   Open call for tender (ref.: EEA/ADM/01/002)

3. Description of project
   Framework contract for the running of the telephone, internet and communication services at the European Environment Agency.

4. Contract duration
   The duration of the contract will be 3 years, starting January 1st, 2002, with the possibility of renewal twice, each renewal being for a period of 1 year.

5. Request for specifications
   (a) Detailed specifications of the work to be undertaken can be obtained by e-mail from domingo.zorrilla@eea.eu.int or by fax +45 3336 7272. The specifications are also available on the Internet at the following location: http://org.eea.eu.int/tenders. Written requests can also be sent to European Environment Agency, Att: Domingo Zorrilla, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark.
   (b) Deadline for request of specifications: 37 calendar days from the date of publication of the call for tender in the Official Journal of the European Communities.
   (c) The documents and drawings will be dispatched free of charge.

6. Submission of tenders
   (a) Postal address: The European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark, for the attention of Mr. Domingo Zorrilla and marked ‘REPLY TO CALL FOR TENDER EEA/ADM/01/002’.
   (b) Languages in which they must be drawn up: 1 of 13 official languages of the European Environment Agency (the 11 official European Community languages plus Norwegian or Icelandic).
   (c) Deadline for submission: 52 calendar days following the publication of this invitation to tender in the Official Journal.

7. Persons authorized to be present at the opening of tenders
   Officials from the European Environment Agency, and financial controller.

8. Prices and payment terms
   (a) Prices must be quoted in EURO. (b) Terms of payment figure in the tender specifications and are those, which are in force at the European Environment Agency for framework contracts.

9. Selection criteria

   Tenderers must provide evidence of their identity, financial and economic standing and professional and technical qualifications by means of the following documentation:

   • an identification sheet (name or business name, legal status, contact person, etc.);
   • where applicable, references of the inscription on the VAT-register;
   • where applicable, references of the inscription on the trade register;
   • tenders will lapse: 6 months after the final date for receipt of tenders.

10. Award criteria

    The contract will be awarded to the tenderer whose offer is the most advantageous taking into account of:

    • proven track record in high-quality work in similar areas
    • price
    • consideration concerning environmental protection, such as policy with respect for raw material, resource use, disposal of waste, etc.

11. Date of dispatch of the notice:
    -

12. Date of receipt by the Office for Official Publications of the European Communities:

Eclosures: Call for tender documents

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EEA/ADM/01/003 - Framework contract for the running of the security at the European Environment Agency

1. Awarding authority

The European Environment Agency, Copenhagen, Denmark

2. Award procedure

Open call for tender (ref.: EEA/ADM/01/003)

3. Description of project

The Agency is awarding a framework contract for the running of the security of the European Environment Agency. 7187 m² on 4 floors and a basement.

4. Contract duration

The duration of the contract will be 3 years, starting January 1^st, 2002, with the possibility of renewal twice, each renewal being for a period of 1 year.

5. Request for specifications

1. Detailed specifications of the work to be undertaken can be obtained by e-mail from domingo.zorrilla@eea.eu.int or by fax +45 3336 7272. The specifications are also available on the Internet at the following location: http://org.eea.eu.int/tenders. Written requests can also be sent to European Environment Agency, Att: Domingo Zorrilla, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark.
2. A survey of the premises can be arranged by contacting Domingo Zorrilla by e-mail domingo.zorrilla@eea.eu.int or by fax +45 3336 7272
3. Deadline for request of specifications: 37 calendar days from the date of publication of the call for tender in the Official Journal of the European Communities.
4. The documents and drawings will be dispatched free of charge.

6. Submission of tenders

1. Postal address: The European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark, for the attention of Mr. Domingo Zorrilla and marked `REPLY TO CALL FOR TENDER EEA/ADM/01/003'.
2. Languages in which they must be drawn up: 1 of 13 official languages of the European Environment Agency (the 11 official European Community languages plus Norwegian or Icelandic).
3. Deadline for submission: 52 calendar days following the publication of this invitation to tender in the Official Journal.

7. Persons authorized to be present at the opening of tenders

Officials from the European Environment Agency, and financial controller.

8. Prices and payment terms

1. Prices must be quoted in EURO.
2. Terms of payment figure in the tender specifications and are those, which are in force at the European Environment Agency for framework contracts.

9. Selection criteria

• Tenderers must provide evidence of their identity, financial and economic standing and professional and technical qualifications by means of the following documentation:
• an identification sheet (name or business name, legal status, contact person, etc.);
• where applicable, references of the inscription on the VAT-register;
• where applicable, references of the inscription on the trade register;
• tenders will lapse: 6 months after the final date for receipt of tenders.

10. Award criteria

• The contract will be awarded to the tenderer whose offer is the most advantageous taking into account of:
• proven track record in high-quality work in similar areas
• price
• consideration concerning environmental protection, such as policy with respect for raw material, resource use, disposal of waste, etc.

11. Date of dispatch of the notice:

12. Date of receipt by the Office for Official Publications of the European Communities:

Enclosures: Call for tender documents (PDF 172 Kb)

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EEA/ADM/001/01 - Personnel placed at the disposal of the European Environment Agency by employment agency

1. Awarding authority and place of delivery

The European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark, Telephone + 45 33 36 71 00, Telefax + 45 33 36 72 94.

2. Award procedure: Open call for tender no. EEA/ADM/001/01.

3. Purpose

Contract an employment agency in order to have at disposal, for limited periods of time, personnel with different professional profiles (secretarial personnel, personal assistants, administrative assistants, service personnel).

4. Contract details

The selected company will be awarded a framework contract for an initial period of one year, subject to tacit renewal on a yearly basis and the total duration not exceeding five consecutive years.

5. Request for specifications

(a) Detailed specifications of the work to be undertaken can be obtained by e-mail from Eugenia.Karatari@eea.eu.int or by fax + 45 33 36 72 94. The specifications are also available on the Internet at the following location : http://org.eea.int/tenders. Written requests can also be sent to Eugenia Karatari, Administration & Finance, European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark.

(b) Deadline for request of specifications is 37 days from the date of publication of the call for tender in the Official Journal of the European Communities.

(c) The specifications are dispatched free of charge.

6. Submission of tenders

(a) Languages in which the tenders must be drawn up : one of the 13 official languages of the European Environment Agency (the 11 official European Community languages, plus Norwegian and Icelandic).

(b) Deadline : Offers must be received 52 calendar days or on the first working day after, following the publication of this call for tender in the Official Journal of the European Communities.

Tenderers will be required to comply fully with the invitation to tender.

7. Opening of tenders

Officials from the European Environment Agency and EEA’s Financial Controller are authorised to be present at the opening.

8. Prices and terms

Prices shall be expressed in EUR and shall not be affected by any changes in the rate of the EUR against other currencies.

Submission of tender implies acceptance of the terms specified in the EEA’s “General terms and conditions applicable to contracts” in all matters not governed by this invitation to tender and waiver your company’s own terms or business.

9. Selection criteria

Tenderers must provide evidence of their professional and technical qualifications by means of the following documentation:

• an identification sheet (name or business name, legal status, contact person, etc.)
• where applicable, references of inscription in the VAT-register
• where applicable, references of inscription in the trade register
• record of similar work.

10. Award criteria

• the hourly rates offered for temporary staff with the required skills and experience
• documented evidence of company’s expertise in the area

11. Date of dispatch of the notice: 22 June 2001

12. Date of receipt by the Office of the Official Publications of the European Communities:

Enclosures: Call for tender documents (PDF 147 KB)

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EEA/IAR/003/01 - Development of indicator fact sheets and writing of chapters for the Kiev report

1. Awarding authority: The European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen, Denmark, Tel: (++45) 33 36 71 00, Fax: (++45) 33 36 71 99

2. Award procedure: Open call for tender (ref.: EEA/IAR/003/001)

3. Description of project: The Agency is awarding a service contract for the following:

The European Environment Agency has been requested by the pan-European conference of Environment Ministers to prepare an indicator-based report on the progress in environmental management and the state of the environment in the whole of Europe. The working title of the report is Kiev report. It will cover the whole of UNECE Europe including the Russian Federation and the Central Asian states.

The call for tender is divided into 11 lots, 10 of which concern each one chapter of the Kiev report, the 11^th is an overall task.

Lot nr 1: Energy chapter

Lot nr 1: Energy chapter

Lot nr 2: Industry chapter

Lot nr 3: Agriculture chapter

Lot nr 4: Forestry chapter

Lot nr 5: Fisheries and mariculture chapter

Lot nr 6: Transport chapter

Lot nr 7: Tourism chapter

Lot nr 8: Chapter on Production, use and dispersion of chemicals

Lot nr 9: Chapter on technological and natural hazards (excl. radio-activity)

Lot nr 10: Chapter on progress in managing the environment and sustainable development

Lot nr 11: Comparison of the Kiev report indicators with world figures

The aim of lot 1-10 is to provide a draft chapter for the Kiev report. Consequently the contractor is entitled with the following tasks:

• analysis of factual information on all countries included in the Kiev report for which the basic data will be provided by the EEA
• contribute to the data collection with examples and case studies
• assessing the main developments
• documenting the indicators, the analysis, the assessment, sources and gaps in data and knowledge in indicator fact sheets
• writing a draft chapter, according to specifications for length and set-up provided by the EEA
• processing of comments on indicator fact sheets and the chapter

For Lot 1 to 10 proposals are requested from experts in the field of analysis and integration of environmental information with specific knowledge of the situation in Central and Eastern Europe. Proposals should sketch the approach to the task.

Lot 11 is different, it includes the following tasks only which serve to support the information for the RIO+10 conference:

• to search international databases for statistics on the global level for the relevant indicators included in the Kiev report.
• to search international databases for statistics on the global level for the relevant indicators included in the Kiev report.
• to provide a summary comparison of the EU and European data in a world context, showing some main features, such as EU/European contribution to world totals, per capita comparisons, etc. and a short assessment text per indicator where the comparison is feasible and useful.

4. Contract duration: The service must be completed within 12 months from the date of signature of the contract.

5. Request for specifications:

a) The detailed specifications can also be downloaded from http://eea.eionet.eu.int:8980/Members/irc/eionet-circle/kievwriters/home

Login: kiev ; Password: aarhus (case sensitive)

The specifications can also be obtained from the European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen, for the attention of Mr Peter Bosch, by letter or facsimile (++45) 33 36 71 28.

b) Deadline for request of specifications: 37 calendar days from the date of publication of the call for tender in the Official Journal of the European Communities.

c) The document will be dispatched free of charge.

6. Submission of tenders:

a) Postal address: The European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K, Denmark, for the attention of Mr. Peter Bosch and marked “REPLY TO CALL FOR TENDER EEA/IAR/003/01”. See the detailed instructions in the specifications.

b) Languages in which they must be drawn up: 1 of 13 official languages of the European Environment Agency (the 11 official European Community languages plus Norwegian or Icelandic).

c) Deadline for submission: 52 calendar days following the publication of this invitation to tender in the Official Journal.

7. Persons authorised to be present at the opening of tenders: Officials from the agency and financial controller.

8. Prices and payment terms:

a) Prices must be quoted in euro and be fixed amounts; estimated travel and subsistence expenses must be indicated separately.

b) Terms of payment figure in the tender specifications and are those which are in force at the European Environment Agency for service contracts.

9. Selection criteria: Tenderers must provide evidence of their identity, financial and economic standing and professional and technical qualifications by means of the following documentation:

— an identification sheet (name or business name, legal status, contact person, etc.);

— where applicable, references of the inscription on the VAT-register;

— where applicable, references of the inscription on the trade register;

— evidence of tenderer’s financial standing shall be furnished by extracts from financial statements for the past 3 years;

— detailed curriculum vitae of the candidate(s), including information of the candidate’s working languages

— a workplan showing a time schedule and expected number of days of effort per activity

— breakdown of expected costs

Tenders will lapse: 6 months after the final date for receipt of tenders.

10. Award criteria: The contract will be awarded to the tenderer whose offer is the most advantageous taking into account of

• the consultants’ experience in integrated environmental analysis, environmental indicators, state of the environment reporting
• the consultants knowledge and experience in the topic of the chapter
• the consultants’ experience in Central and Eastern Europe
• the consultants’ writing capabilities
• the approach suggested in the proposal
• the record of the consultant in timely delivery of high-quality work in similar areas
• price - price will be considered in the award decision to determine the best value for money when selecting between technically comparable bids.

11. The contract is covered by the GATT Agreement.

12. Date of dispatch of the notice:

13. Date of receipt by the Office for Official Publications of the European Communities:

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EEA/AF3/01/001 - Operation of canteen of the European Environment Agency

Copenhagen, June 2001

Dear Sir/Madam,

CALL FOR TENDER: EEA/AF3/01/001

Thank you for requesting specifications for the above call for tender to award a framework contract for the running of the Canteen at the European Environment Agency.
We hereby invite you to submit an offer for the tasks in accordance with the procedure for submission outlined in Annex I attached, by 1 August 2001 to:

European Environment Agency
Att.: Domingo Zorrilla
Kongens Nytorv 6 DK-1050
Copenhagen Denmark

In case you have any questions, please contact me by e-mail at domingo.zorrilla@eea.eu.int.

Yours faithfully,

Domingo Zorrilla Logistic Manager

Enclosures:
Annex I: Procedure for submitting a Call for Tender
Annex II: Technical specifications
Annex III: Identification sheet
Annex IV: Draft framework contract
Annex V: General terms and conditions applicable to contracts

(N.B. Further information on the EEA and its products can be found on the EEA website: http://www.eea.eu.int)

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EEA/TIE/01/001 - Information Technology Consultancy and Services

Information Technology Consultancy and Services
for the European Environment Agency

Open Procedure

1. Awarding authority and place of delivery

The European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K,
Telephone +45-33 36 71 00, Telefax +45-33 36 71 97.

2. Award procedure: Open call for tender No. EEA/TIE/01/001

3. Purpose

To provide the European Environment Agency with a wide range of IT consultancy and services for the EEA Web site, intranet, cross-media publishing, office applications and database management systems.

4. Contract details

The selected companies will be awarded a framework contract for three years with two possible extensions of one year each, and on the condition that the selection criteria (below) are continuously met.  Tenders have to cover at least 10 of the areas of expertise listed.

Under the framework contracts, companies will be engaged through specific agreements for each concrete project.

5. Request for specifications

(a)  Detailed specifications of the work to be undertaken can be obtained by e-mail from linda.jandrup@eea.eu.int or by fax +45-33367197. The specifications are also available on the Internet at the following location: http://org.eea.eu.int/tenders. Written requests can also be sent to  Linda Jandrup, European Environment Agency, Kongens Nytorv 6, DK-1050 Copenhagen K.
(b) Deadline for request of specifications is 37 days from the date of publication of the call for tender in the Official Journal of the European Communities.
(c) The specifications are dispatched free of charge.

6. Submission of tenders

(a) Languages in which the tenders must be drawn up: one of the 13 official languages of the European Environment Agency (the 11 official Community languages, plus Norwegian and Icelandic).
(b) Deadline: Offers must be received 52 calendar days or on the first working day after, following the publication of this call for tender in the Official Journal of European Communities.

Tenderers will be required to comply fully with the invitation to tender.

7. Opening of tenders

Officials from the Agency and EEA’s Financial Controller are authorised to be present at the opening.

8. Prices and terms

Prices must be in euro. The offer must include the total cost per day for intramuros work at the Agency premises and, where applicable, cost per day for extramuros  work carried out at the contractor’s premises. 

Submission of a tender implies acceptance of the terms specified in the Agency’s "General terms and conditions applicable to contracts" in all matters not governed by this invitation to tender and waiver your company’s own terms of business.

9. Selection criteria

Tenderers must provide evidence of their professional and technical qualifications by means of the following documentation:

• an identification sheet (name or business name, legal status, contact person, etc.)
• where applicable, references of inscription in the VAT-register
• where applicable, references of inscription in the trade register
• CVs of key personnel
• record of similar work

10. Award criteria

• the daily rates offered for consultants with the required skills and experience
• documented  evidence of company’s expertise in using the tools and techniques specific for each area of expertise
• company’s experience of tasks similar to those to be performed under each area of expertise

For each area of expertise the tenders will be scored for the two latter award criteria and companies matching the minimum criteria for at least 10 areas of expertise will be ranked for each, based on the ratio of daily rates to scores.  The three companies getting the highest overall ranking, based on their 10 best areas, will be awarded a framework contract.

11. Areas of expertise

A company may choose to submit a tender for any combination of the areas below, but a minimum of 10 areas of expertise must be offered.

1. Web-master support (intramuros)
2. Development in  Unix environment (Zope/Python) (intramuros)
3. Development in NT environment (VB, ASP) (intramuros)
4. XML and cross-media publishing (extramuros/intramuros)
5. Layout and graphical designer(extramuros/intramuros)
6. IT documentation (intramuros)
7. Database development and administration (intramuros)
8. Geographic Information Systems (intramuros)
9. IT training, Microsoft Office Suite (extramuros/intramuros)
10. IT training and quality assurance consultancy, EIONET tools (extramuros/intramuros)
11. Biodiversity informatics (extramuros/intramuros)
12. System administration (intramuros)
13. Data and information management (intramuros)
14. Helpdesk operation (MS-Office) (intramuros)

12. Date of dispatch of the notice
13. Date of receipt by the Office of Official Publications of the European Communities

Deadline for requesting documentation: 1 April 2001

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EEA/IAR/001/01 - Support for work to be devloped under EEA Annual Work program

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EEA/TIE/00/005 - To provide consultancy services for dissemination work

		European Environment Agency Information to Improve Europe's Environment
		July 2000 Dear Sir/Madam, CALL FOR TENDER: EEA/TIE/00/005 Thank you for requesting specifications for the above call for tender to provide consultancy services for dissemination work for the European Environment Agency. The Agency aims at ensuring a high quality in all aspects of its products and in this connection, needs to engage outside contractors possessing specialised competence in a number of areas, including those covered by this call for tender. We hereby invite you to submit an offer for the tasks described by Monday 28 August 2000 to: European Environment Agency Att.: Ove Caspersen Kongens Nytorv 6 DK-1050 Copenhagen Denmark In case you have any questions, please contact Linda Jandrup through e-mail (linda.jandrup@eea.eu.int). Looking forward to hearing from you soon. Yours faithfully,   Jef Maes Programme Manager Enclosures (PDF File: 152KB) Annex I: Procedure for submitting a Call for Tender Annex II: Technical specifications Annex III: Identification sheet Annex IV: Draft framework contract Annex V: General terms and conditions applicable to contracts (N.B. Further information on the EEA and its products can be found on the EEA website: www.eea.eu.int)   comments to: webmaster@eea.eu.int

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EEA/TIE/00/003 - Framework agreement for Information Centre work for the EEA

		European Environment Agency Information to Improve Europe's Environment
		June 2000 Dear Sir/Madam, CALL FOR TENDER: EEA/TIE/00/003 Thank you for requesting specifications for the above call for tender to develop, streamline and maintain the Information Centre activities of the European Environment Agency. The Agency aims at ensuring a high quality in all aspects of its products and in this connection, needs to engage outside contractors possessing specialised competence in a number of areas, including those covered by this call for tender. We hereby invite you to submit an offer for the tasks described by Monday 7 August 2000 to: European Environment Agency Att.: Ove Caspersen Kongens Nytorv 6 DK-1050 Copenhagen Denmark In case you have any questions, please contact Ove Caspersen through e-mail (ove.caspersen@eea.eu.int) or phone (+45 33 36 7203). Looking forward to hearing from you soon. Yours faithfully,   Jef Maes Programme Manager Enclosures (PDF File: 116KB) Annex I: Procedure for submitting a Call for Tender Annex II: Technical specifications Annex III: Identification sheet Annex IV: Draft framework contract Annex V: General terms and conditions applicable to contracts (N.B. Further information on the EEA and its products can be found on the EEA website: http://www.eea.eu.int) comments to: webmaster@eea.eu.int

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EEA/TIE/00/001 - Layout services for EEA publications

		European Environment Agency Information to Improve Europe's Environment
		Dear Sir/Madam, Subject: CALL FOR TENDER: EEA/TIE/00/001 Layout services for EEA publications Thank you for requesting specifications for the above call for tender to carry out layouting work for the European Environment Agency. The Agency aims at ensuring a high quality in all aspects of its products and in this connection, needs to engage outside contractors possessing specialised competence in a number of areas, including those covered by this call for tender.   We hereby invite you to submit an offer for the tasks described by 15 May 2000 to: European Environment Agency Att.: Tarja Porkka Kongens Nytorv 6 DK-1050 Copenhagen K Denmark In case you have any questions, please contact Tarja Porkka through e-mail (tarja.porkka@eea.eu.int) or phone (+45 33 36 7118). Looking forward to hearing from you soon. Yours faithfully, Jef Maes Programme Manager Operational Infrastructure, Publications and Information Enclosures: Annex I: Procedure for submitting a Call for Tender (PDF 5.31 Kb) Annex II: Technical specifications (PDF 28.1 Kb) Annex III: Identification sheet (PDF 2.01 Kb) Annex IV: Draft framework contract (PDF 38.9 Kb) Annex V: Draft specific agreement — PDF version (PDF 27 Kb) Annex VI: General terms and conditions applicable to contracts (PDF 36.9 Kb) Annex VII: Reimbursement of travel expenses (PDF 16.3 Kb) (N.B. Further information on the EEA and its products can be found on the EEA website: www.eea.eu.int) comments to: webmaster@eea.eu.int

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EEA/IAR/001/2000 - Expert assistance to the transport and environment reporting mechanishm - activities 2000 - 2001

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EEA/TIE/99/010 - Framework agreement for editing, proof-reading, web-editing and journalistic work for the EEA

		European Environment Agency Information to improve Europe's environment
		Home EEA Call for tender
		EEA Calls for Tender October 1999 Dear Sir/Madam,   CALL FOR TENDER: EEA/TIE/99/010   Thank you for requesting specifications for the above call for tender to carry out editing, proof-reading, web-editing and journalistic writing work for the European Environment Agency. The Agency aims at ensuring a high quality in all aspects of its products and in this connection, needs to engage outside contractors possessing specialised competence in a number of areas, including those covered by this call for tender. We hereby invite you to submit an offer for the tasks described by 20 December 1999 to: European Environment Agency Att.: Mr Ove Caspersen Kongens Nytorv 6 DK-1050 Copenhagen Denmark In case you have any questions, please contact Ove Caspersen through e-mail (ove.caspersen@eea.eu.int) or phone (+45 33 36 72 03). Looking forward to hearing from you soon. Yours faithfully,   Jef Maes Programme Manager Operational Infrastructure, Publications and Information Enclosures: Copy of call for tender EEA/TIE/99/010   Annex I: Procedure for submitting a Call for Tender   Annex II: Technical specifications   Annex III: Identification sheet   Annex IV: Draft framework contract   Annex V: General terms and conditions applicable to contracts   Annex VI: Reimbursement of travel expenses comments to: webmaster@eea.eu.int

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EEA/TIE/99/008 - Provide information technology supplies and services for the EEA

		European Environment Agency Information to improve Europe's environment
		EEA Calls for Tender 25 September 1999 Dear Sir/Madam,   CALL FOR TENDER: EEA/TIE/99/008   The European Environment Agency (EEA) and its wider network, the European Environment Information and Observation Network (EIONET), was established by Council Regulation 1210/90/EEC to ensure the supply of objective, reliable and comprehensive information at a European level and to ensure that the public is properly informed about the state of the environment. EEA and EIONET partners are developing a transparent and efficient reporting system for environmental data and information. The purpose of the call for tender is to establish service contracts for development of applications and delivery of services supporting data and information management within the reporting system and the wide dissemination of environmental information. We hereby invite you to submit an offer, with a reference to the lot(s) it concerns, by 16 November 1999 to: European Environment Agency Att.: Mr Sigfús Bjarnason Kongens Nytorv 6 DK-1050 Copenhagen Denmark In case you have any questions, please contact Sigfús Bjarnason through e-mail (sigfus.bjarnason@eea.eu.int) or phone (+45 33 36 71 14). Looking forward to hearing from you soon. Yours faithfully,   Jef Maes Programme Manager   Enclosures: Copy of call for tender EEA/TIE/99/008   Annex I: Procedure for submitting an offer   Annex II: Technical specifications for the call for tender   Annex IIa: Development of EIONET’s CIRCLE Application Platform   Annex IIb: Reporting Obligation Database   Annex IIc: Data Warehouse   Annex IId: NATLAN2 (Lot 3)   Annex IId1: Preliminary list of datasets NATLAN2 - 27.09.99   Annex III: Identification sheet   Annex IV: Draft contract   Annex IVa: Service contract   Annex IVb: Consultant contract   Annex V: General conditions applicable to contracts   Annex VI: Reimbursement of travel expenses   (N.B. Further information on the EEA and its products can be found on the EEA website: http://www.eea.eu.int) comments to: webmaster@eea.eu.int

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EEA/OIPI/99/007 - Provide information technology supplies and services for the EEA

		European Environment Agency Information to improve Europe's environment
		EEA Calls for Tender September 1999 Dear Sir/Madam,   CALL FOR TENDER: EEA/OIPI/99/007   The Agency continuously improves its internal computing environment and its external information services. For this purpose hardware, software, and services are acquired regularly. There is a clear need to supplement the Agency’s own capacity in this area with that of an external provider of information technology products and services. To assist us in this, we would like to enter into a framework contract with a company able to undertake the work specified in the annexes to this letter. We hereby invite you to submit an offer for the tasks described by 3 November 1999 to: European Environment Agency Att.: Mr Hannu Saarenmaa Kongens Nytorv 6 DK-1050 Copenhagen Denmark In case you have any questions, please contact Hannu Saarenmaa through e-mail (hannu.saarenmaa@eea.eu.int) or phone (+45 33 36 71 15). Looking forward to hearing from you soon. Yours faithfully,   Jef Maes Programme Manager Operational Infrastructure, Publications and Information Enclosures: Copy of call for tender EEA/OIPI/99/007 Annex I: Procedure for submitting an offer   Annex II: Technical specifications for the call for tender   Annex III: Identification sheet   Annex IV: Draft framework contract   Annex V: General conditions applicable to contracts   Annex VI: Reimbursement of travel expenses   Technical Specifications for Lots A3, B2, C1, C2, C3   Technical Specifications for Lot D comments to: webmaster@eea.eu.int

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EEA/AIA/004/99 - Organisational support for the production of the 2000 edition

		European Environment Agency Information to improve Europe's environment
		EEA Calls for Tender Copenhagen, 24 July 1999 EEA/AIA/004/99 Call for tender EEA/AIA/004/99 Dear Sir/Madam, Please find enclosed the technical specifications and other annexes which you requested following the publication of call for tender EEA/AIA/004/99 in the Official Journal of the European Communities (No. S142) of 24 July 1999 (ref. 99/S 142-104714). Should you wish to make an offer, please submit a tender in triplicate by 4 September 1999 to the following address: Reply to call for tender EEA/AIA/004/99 Mr. Peter Bosch European Environment Agency Kongens Nytorv 6 DK-1050 Copenhagen K Denmark You may submit your tender: either by registered mail, posted not later than 4.9.1999; or by delivery (in person or by an authorised representative or by private courier service) to the address above to arrive not later than 16.00 hours on 4.9.1999. Should you choose to submit your tender by delivery, a receipt must be obtained as proof of submission, signed and dated by the official of the Agency who received the delivery. The tender (in triplicate) must be placed inside two sealed envelopes. The inner envelope, addressed to Mr. Peter Bosch., must be marked Invitation to tender - not to be opened by the Agency's internal mail service. If self-adhesive envelopes are used, they must be sealed with self-adhesive tape, and the sender must sign across the tape. The submission of a tender implies acceptance of the terms specified in the General terms and conditions applicable to contractors, a copy of which you will find enclosed. This covers all matters not governed by the invitation to tender and implies a waiver of your company's own terms of business. The tender will be valid for a period of 9 months from 4.9.1999. You will be informed in writing whether your tender has been accepted or not. Yours sincerely,     David Stanners (Dr.) Programme Manager Integrated Assessment and Prospective Analysis   Attachments Copy of call for tender EEA/AIA/004/99 (ref. 99/S 142-104714) Technical specifications of tender EEA/AIA/004/99 and annexes comments to: webmaster@eea.eu.int

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EEA/AIA/003/99 - Support of the EEA expert group on Guidelines and State of the

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