EEA/CAF/05/001 - Monitoring media coverage of the European Environment Agency

Call For Tender Published 22 Feb 2005

DK-Copenhagen: monitoring media coverage of the European Environment Agency

2005/S 46-043802

Contract notice


Is this contract covered by the Government Procurement Agreement (GPA)? No

Section I: Contracting authority


Official name and address of the contracting authority:  European Environment Agency, Att: Mr Ove Caspersen, Kongens Nytorv 6, DK-1050 Copenhagen. Tel.: +45 33 36 71 00. Fax: +45 33 36 71 99. E-mail: URL:


Address from which further information can be obtained:  As in I.1.


Address from which documentation may be obtained:  As in I.1.


Address to which tenders/requests to participate must be sent:  As in I.1.


Type of contracting authority:  EU institution.

Section II: Object of the contract




Type of works contract (in case of works contract)


Type of supplies contract (in case of supplies contract)


Type of service contract (in case of service contract):  Service category: 10.


Is it a framework agreement?  Yes.


Title attributed to the contract by the contracting authority:  Monitoring Media Coverage of the European Environment Agency.


Description/object of the contract: The European Environment Agency (EEA) is seeking assistance in monitoring media coverage of itself in member countries and more widely around the world. The contractor is expected to be able to monitor media mentions of the EEA in, as a minimum, all the major written, audiovisual and Internet media in each EEA country. However, coverage of a more comprehensive range of media within each country would be desirable. Ideally, EEA would like to contract a single provider to undertake comprehensive monitoring of media coverage of the Agency, including citations in scientific journals, in all EEA member and collaborating countries, as well as the US, Canada and Australia. Coverage of additional countries would be an advantage.


Site or location of works, place of delivery or performance:  The contractor will operate from his own premises and the services will be delivered at the address indicated in I.1.




Common Procurement Vocabulary (CPV):  93000000.


Other relevant nomenclature (CPA/NACE/CPC)


Division into lots:  No.


Will variants be accepted? (where applicable):  No.


Quantity or scope of the contract


Total quantity or scope  The framework contract will have a duration of three years, with the possibility for extension once by maximum one year, on the condition that the criteria in the call for tender are constantly met. Specific agreements will be issued under the framework contract as and when needed.


Options. Description and time when they may be exercised


Duration of the contract or time limit for completion:  Period in months: 36 (from the award of the contract).

Section III: Legal, economic, financial and technical information


Conditions relating to the contract


Deposits and guarantees required (if applicable)


Main terms of financing and payment and/or reference to the relevant provisions (if applicable):  See tender documents.


Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is awarded (if applicable)


Conditions for participation


Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaluation of the minimum economic, financial and technical capacity required:
 Candidates or tenderers shall be excluded from participation in a procurement procedure if: (a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they have been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata;
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the Communities' financial interests;
(f) they have been convicted for an environmental offence in the exercise of the profession;
(g) following another procurement procedure or grant award procedure financed by the Community budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations.
Contracts may not be awarded to candidates or tenderers who, during the procurement procedure:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information.
Candidates or tenderers must certify that they are not in one of the situations listed above. The tenderer shall provide an auto-declaration, preferably made on oath before a judicial or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion apply to the tenderer.


Legal position - means of proof required:  
a) Identification sheet;
b) Copy of trade register or copy of VAT registration.


Economic and financial capacity - means of proof required:  
(a) Appropriate statements from banks or evidence of professional risk indemnity insurance;
(b) The presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
(c) A statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the last three financial years.


Technical capacity - means of proof required:  
(a) The educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works;
(b) A list of the principal services provided in the past three years, with the sums, dates and recipients, public or private;
(c) Information on the tenderer's working languages and proof of the tenderer's ability to submit edited reports in English;
(d) An indication of the proportion of the contract which the service provider may intend to subcontract.


Conditions specific to services contracts


Is provision of the service reserved to a specific profession?  No.


Will legal entities be required to state the names and professional qualifications of the personnel responsible for execution of the contract?  Yes.

Section IV: Procedure


Type of procedure:  Open.


Have candidates already been selected?


Justification for the choice of accelerated procedure


Previous publication concerning the same contract


Prior information notice concerning the same contract:  


Other previous publications


Envisaged number of suppliers which will be invited to tender


Award crieria:  The most economically advantageous tender in terms of criteria as stated in contract documents.


Administrative information


Reference number attributed to the file by the contracting authority:  EEA/CAF/05/001.


Conditions for obtaining contractual documents and additional documents  Obtainable until: 4.4.2005.
Terms and method of payment: all the necessary documentation can be obtained by contacting the Agency by e-mail: or can be downloaded from the EEA web site:


Time-limit for receipt of tenders or requests to participate:  15.4.2005.
Time: 16.00.


Dispatch of invitations to tender to selected candidates


Language or languages in which tenders or requests to participate can be drawn up:  English.


Minimum time frame during which the tenderer must maintain its tender:  6 months from the deadline stated for receipt of tenders.


Conditions for opening tenders


Persons authorized to be present at the opening of tenders (where applicable):  European Environment Agency's representatives and one representative of each tenderer. Please inform Mr Ove Caspersen by separate e-mail if you wish to attend the opening.


Date, time and place:  Date: 25.4.2005. Time: 15.00. Time: 11.00.
Place: EEA, Kongens Nytorv 6, DK-1050 Copenhagen K.

Section VI: Other information


Is this notice a non-mandatory one?  No.


If applicable, indicate whether this procurement is a recurrent one and the estimated timing for further notices to be published


Does the contract relate to a project/programme financed by EU funds?  No.


Additional information (if applicable):


Date of dispatch of this notice:  22.2.2005.


Annex I - Invitation to Tender

Annex II - Technical Specifications

Annex III - Draft Contract

Troubles in downloading the PDF-files?

If you're having troubles in downloading the PDF-files, please visit our trouble shooting page.


Document Actions