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You are here: Home / About EEA / Contract opportunities / EEA/ADM/03/002 - Travel agencies services

EEA/ADM/03/002 - Travel agencies services

Call for tender: EEA/ADM/03/002

DK-Copenhagen: travel agencies services
2003/S 58-050046

1. Awarding authority:

European Environment Agency

Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 99


2. Category of service and description, CPC reference number, quantity, options:

Service category: 27. Framework contract. 63000000,63510000. Name given to contract: Travel Agency Services.
Reference number attributed: EEA/ADM/03/002.
Description of contract: Travel Agency Services (air, train, ship etc). Please see tender documents for details.
Total quantity or extent: The estimated annual volume is about 800 travels of which around 80 % are trips within Europe including Central and Eastern Europe.
Options: The travel Agency should take up its work on 1/10/03.

3. Delivery to:

Kongens Nytorv 6
DK-1050 Copenhagen K
NUTS: DK000,DK001

4.a) Reserved for a particular profession:


4.b) Law, regulation or administrative provision:

- please furnish a copy of your firm's IATA licence.

4.c) Obligation to mention the names and qualification of personnel:


5. Division into lots:


6. Variants:


7. Time limits for completion or duration of the contract, for starting or providing the service:

48 month(s). Starting 1.10.2003.

8.a) Documents from:

European Environment Agency

Att. Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 94


9.a) Deadline for receipt of tenders:

5.5.2003; 52 days from dispatch of notice. (16:00).

9.b) Address:

European Environment Agency

Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K

9.c) Language(s):

Spanish. Danish. German. Greek. English. French. Italian. Dutch. Portuguese. Finnish. Swedish.

10.a) Opening of tenders (persons admitted):

European Environment Agency's representatives and one representative of each tenderer. Please inform Mr. T. Multala by separate mail of your wish to attend the opening.

10.b) Date, time and place:

13.5.2003 (14:00). European Environment Agency.

11. Deposits and guarantees:

12. Financing and payment:

Please see tender documents.

13. Legal form in case of group bidders:

14. Qualifications:

Legal status:

Proof of the legal status may be furnished by the following documents:

  • identification sheet (see tender documents)
  • copy of trade register
  • copy of VAT registration.

Financial capacity:

Proof of economic and financial capacity may be furnished by one or more of the following documents:

a) appropriate statements from banks or evidence of professional risk indemnity insurance
b) the presentation of balance sheets or extracts from balance sheets for at least the last two years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;
c) a statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more that the last three financial years.

Technical capacity:

a) the educational and professional qualifications of the service provider or contractor and/or those of the firm's managerial staff and, in particular, those of the person or persons responsible for providing the services or carrying out the works;
b) a description of the technical equipment, tools and plant to be employed by the firm for performing a service or works contract;
c) a description of the measures employed to ensure the quality of supplies and services, and a description of the firm's study and research facilities.

15. Tenders may lapse after:

6 month(s).

16. Award criteria:

The most economically advantageous tender as stated below.
Price and fees (30). System availability (30). Support and communication (20). Discount fares (10). Payment terms (10).

17. Other information:

Type of procedure: Open procedure. Address from which further information can be obtained:

European Environment Agency
Att. Tommi Multala
Kongens Nytorv 6
DK-1050 Copenhagen K

Telephone 0045 33 36 71 00
Fax 0045 33 36 71 94


Grounds for exclusion:

The tenderer shall provide an auto-declaration, preferably made on oath before a judical or administrative authority, a notary or a competent professional or trade body by a person competent to do so on behalf of the tenderer, which states that none of the grounds for exclusion (please see General Terms and Conditions applicable to contracts, Art 2 (2)) applies to the tenderer.

18. Date of pre-information publication:

19. Notice postmarked:


20. Notice received on:


21. Covered by the "GPA" agreement:



Annex I: Procedure for submitting a Call for Tender

Annex II: Technical specifications

Annex III: Identification sheet

Annex IV: Draft framework contract

Annex V: General terms and conditions applicable to contracts

Annex VI: Checklist for easier follow-up

Annexes I - VI

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European Environment Agency (EEA)
Kongens Nytorv 6
1050 Copenhagen K
Phone: +45 3336 7100