EEA/CA/2005/7

EEA/CA/2005/7
Secretary – Contract Agent (Function Group II)

Functions and duties:

The tasks will include several or most of the following:

• Drafting of correspondence, document registration and filing
• Administrative support including assistance for the operational and financial management
• Preparation and assistance in the organisation of meetings
• Preparation of transparencies and presentation materials
• Support web hosting of documents
• Besides general secretarial tasks, specific tasks will, depending on the programme be decided by the Programme Manager.

Eligibility:

• Education certificates and diplomas:
  • A level of post-secondary education attested by a diploma.
• Range of professional experience and skills:
  • Minimum three years of relevant secretarial experience
  • Experience in MS Word, Excel, PowerPoint and Outlook
  • Experience in working in an international environment will be an asset

GENERAL CONDITIONS:

Candidates applying must satisfy the following general requirements on the closing date for the submission of applications:

• Citizenship of one of the Member Countries of the EEA (Member States of the European Union plus Iceland, Liechtenstein, Norway, Bulgaria, Romania and Turkey);
• Enjoy full rights as a citizen;
• Have fulfilled any obligation imposed by law concerning military service;
• Meet the educational requirements as described under "Eligibility".
• Have a thorough knowledge of one of the languages of the EEA Member Countries and a satisfactory knowledge of a second of these languages. Good knowledge of English would be an asset;

Application procedure:

Interested candidates should apply by sending a CV (standard form) in English to the e-mail links indicated below:

For questions only:

Closing date for applications:


Thursday 30 June 2005 at 23.59 (Central European Time)

Applications sent after this date will be rejected.

Please ensure that you observe the following:

1. When you activate the link to apply by e-mail, the subject line will be automatically filled in with the EEA reference number. Check carefully that this is indeed the post for which you wish to apply.
2. Remember to take time zones into consideration when sending your e-mail.
3. Once your e-mail has been submitted, you will receive an automatic reply.
4. It is your responsibility to keep the automatic reply message as proof of submission of your application.
5. Should you not receive an automatic reply message, please submit your application again by e-mail.

Selection:

The procedure comprises a pre-selection of the best qualified candidates based on the eligibility criteria in relation to the post to be filled. Pre-selected candidates will be called for an interview. The interview will be held for the most part in English.

Recruitment:

The selected candidates shall before recruitment undergo a compulsory medical examination to establish that they meet the standard of physical fitness necessary to perform the duties involved.

The selected candidate will be employed for a limited time period not exceeding four years.

The Agency is an equal opportunities employer.

The place of work will be Copenhagen.

Personal data policy:

Any personal data provided by the User shall be processed pursuant to European Regulation related to personal data protection, in particular Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movements of such data. It shall be processed solely for the purposes of the performance, management and follow-up of information requested by the User. The User shall have the right of access to his personal data and the right to rectify any such data that is inaccurate or incomplete. Should the User have any queries concerning the processing of his personal data, he shall address them to the European Environment Agency.