EEA/CA/2005/2

Reference no. EEA/CA/2005/2
Information Centre Assistants - Contract Agents (Function Group III)

The Information Centre gives individual responses to external requests for information and supports the dissemination of EEA publications. It also runs a library for EEA staff with external publications and other information.

The jobholders will, in collaboration with other staff in the Information Centre (IC), be involved in a wide range of activities relating to the running of the IC and the library. The daily running tasks to be covered by these posts include:

• Assisting the Information Centre manager in the daily running of the IC;
• Answering internal and external requests for information, including visitors to the IC;
• Carrying out research based environmental information searches;
• Developing and maintaining the EEA library services, incl. acquisitions, cataloguing, loans/ returns and informing staff of new acquisitions;
• Organising incoming material on environmental issues;
• Responsibility for periodicals acquisition, organisation and internal dissemination;
• Manning the agency’s stand at exhibitions where the EEA takes part;
• Supporting other IC services when required

Long-term development activities include:

• Support the IC manager as needed in activity planning
• Support as needed EEA activities related to information provision for younger audiences
• Formulate standard responses to FAQ's and other relevant environmental subjects
• Improve the flow of information to and from the IC through the establishing and strengthening of publication exchange agreements with relevant bodies and organisations
• Participate in European and international fora focusing on library services, e.g. Eurlib

Eligibility:

• Education certificates and diplomas:
  • Post-secondary education attested by a diploma;
• Range of professional experience and skills:
  • Three years' of relevant professional experience, e.g. in information centre services and/or the running and development of library services;
  • A good understanding of environmental topics and terms, preferably with a background in natural science;
  • Knowledge of the European Union and its environmental policy
  • Familiarity with environmental priorities and management practices in EEA member countries would be preferable;
  • Knowledge of EU information sources and Internet databases such as CELEX, Eudor and ECLAS would be an asset;
  • A good knowledge of Microsoft Office programmes (Word, Excel, etc.), Internet Explorer and web editing software;
  • A service-minded attitude, courtesy and cultural sensitivity to deal with clients from a wide range of countries and backgrounds;
  • Good judgement and organisational skills, ability to work in a team as well as independently and to handle several tasks simultaneously;
  
  
  
  

GENERAL CONDITIONS:

Candidates applying must satisfy the following general requirements on the closing date for the submission of applications:

• Citizenship of one of the Member Countries of the EEA (Member States of the European Union plus Iceland, Liechtenstein, Norway, Bulgaria, Romania and Turkey);
• Enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by law concerning military service;
• Meet the educational requirements as described under "Eligibility:";
• Have a thorough knowledge of one of the languages of the EEA Member Countries and a satisfactory knowledge of a second of these languages. Good knowledge of English would be an asset.
  

Application procedure:

Interested candidates should apply by sending a CV (standard form) in English to the e-mail links indicated below:

Closing date for applications:


Tuesday, 01 February 2005, at 23.59 (Central European Time)

Please ensure that you observe the following:

1. When you activate the link to apply by e-mail, the subject line will be automatically filled in with the EEA reference number. Check carefully that this is indeed the post for which you wish to apply.
2. Remember to take time zones into consideration when sending your e-mail.
3. Once your e-mail has been submitted, you will receive an automatic reply.
4. It is your responsibility to keep the automatic reply message as proof of submission of your application.
5. Should you not receive an automatic reply message, please submit your application again by e-mail.
   

Selection:

The procedure comprises a pre-selection of the best qualified candidates based on the eligibility criteria in relation to the post to be filled. Pre-selected candidates will be called for an interview. The interview will be held for the most part in English.

Recruitment:

The selected candidate shall before recruitment undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved. The selected candidate will be employed for a limited time period not exceeding four years.

The Agency is an equal opportunities employer.

The place of work will be Copenhagen.

Data protection:

Any personal data provided by the User shall be processed pursuant to European Regulation related to personal data protection, in particular Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movements of such data. It shall be processed solely for the purposes of the performance, management and follow-up of information requested by the User. The User shall have the right of access to his personal data and the right to rectify any such data that is inaccurate or incomplete. Should the User have any queries concerning the processing of his personal data, he shall address them to the European Environment Agency.