EEA/C/2005/8

NOTICE OF COMPETITION NO. 5-2005

EEA/C/2005/8 - Secretary – Temporary Agent (C*1)

Functions and duties:

The tasks will include several or most of the following:

• Register incoming and outgoing mail in database
• Monitor leave and absences
• Organize missions and meetings
• Prepare minutes of meetings
• Drafting of correspondence
• Proofreading and editing of reports
• Preparation of presentation materials
• Assistance in data management
• Assistance in specific areas depending on the programme to which the candidate will be assigned

Eligibility:

• Education certificates and diplomas:
  • A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education and professional experience of at least three years.
• Requirements to be considered essential for selection:
  • Relevant professional background including experience in working in an international environment
  • Excellent knowledge of the main MS Office Software, namely Word, Excel, PowerPoint and Outlook
  • Good organisational and interpersonal skills

GENERAL CONDITIONS:

Candidates applying must satisfy the following general requirements on the closing date for the submission of applications:

• Citizenship of one of the Member Countries of the EEA (Member States of the European Union plus Iceland, Liechtenstein, Norway, Bulgaria, Romania and Turkey);
• Enjoy full rights as a citizen;
• Have fulfilled any obligation imposed by law concerning military service;
• Meet the educational requirements as described under "Eligibility".
• Have a thorough knowledge of one of the languages of the EEA Member Countries and a satisfactory knowledge of a second of these languages. Good knowledge of English would be an asset;

Application procedure:

Interested candidates should apply by sending a cover letter and a CV (standard form) in English to the e-mail links indicated below:

For questions only:

Closing date for applications:


Monday 10 October 2005 at 23.59 (Central European Time)

Applications sent after this date will be rejected.

Please ensure that you observe the following:

1. When you activate the link to apply by e-mail, the subject line will be automatically filled in with the EEA reference number. Check carefully that this is indeed the post for which you wish to apply.
2. Remember to take time zones into consideration when sending your e-mail.
3. Once your e-mail has been submitted, you will receive an automatic reply.
4. It is your responsibility to keep the automatic reply message as proof of submission of your application.
5. Should you not receive an automatic reply message, please submit your application again by e-mail.

Selection:

The procedure comprises a pre-selection of the best qualified candidates based on the eligibility criteria in relation to the post to be filled. Pre-selected candidates will be called for an interview. The interview will be held for the most part in English. Pre-selected candidates for the secretarial post will be asked to undergo a test. The test will consist of editing/drafting of short texts within a specified time.

Recruitment:

The selected candidate shall before recruitment undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved. The selected candidate will be employed for an initial time period of four years, renewable.

The Agency is an equal opportunities employer.

The place of work will be Copenhagen.

Any personal data provided by the User shall be processed pursuant to European Regulation related to personal data protection, in particular Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movements of such data. It shall be processed solely for the purposes of the performance, management and follow-up of information requested by the User. The User shall have the right of access to his personal data and the right to rectify any such data that is inaccurate or incomplete. Should the User have any queries concerning the processing of his personal data, he shall address them to the European Environment Agency.